Position: Personal Assistant to Director
Industry: Steel Pipe, Dolomite, Quartzite & Industrial Mineral Trading
Reporting To: Director
Key Responsibilities
- Assisting the Director
- Provide day-to-day administrative and business support to the Director.
- Manage the Director's daily schedule, appointments, meetings, and business commitments.
- Prepare daily task lists, reminders, and follow-up schedules.
- Ensure important matters are brought to the Director's attention on time.
- Business Coordination
- Coordinate with sales, purchase, accounts, logistics, warehouse, and operations departments.
- Follow up on important business activities and pending matters as instructed by the Director.
- Coordinate with customers, suppliers, transporters, contractors, and business associates.
- Maintain proper communication between the Director and various departments.
- Sales & Customer Follow-up
- Follow up on enquiries, quotations, purchase orders, and sales orders for GI Pipe, MS Pipe, DI Pipe, Dolomite, Quartzite, and other trading products.
- Maintain records of important customers and business leads.
- Follow up with customers regarding order status, delivery, payments, and other requirements.
- Assist the Director in developing new business opportunities.
- Purchase & Supplier Coordination
- Coordinate with suppliers regarding availability, prices, quality, quantity, and delivery schedules.
- Follow up on purchase orders and material dispatches.
- Maintain records of supplier quotations and comparative statements.
- Assist the Director in price negotiation and procurement decisions.
- Logistics & Dispatch Coordination
- Coordinate with transporters for loading, dispatch, and delivery of steel pipes and mineral products.
- Track vehicle movements and delivery status.
- Coordinate with loading supervisors, warehouses, and stockyards.
- Report any delays or transportation-related issues to the Director.
- Documentation & Reporting
- Prepare letters, emails, quotations, purchase orders, reports, statements, and other business documents as instructed.
- Maintain confidential business records and important documents.
- Prepare daily/weekly business updates for the Director.
- Maintain records of pending payments, orders, purchases, sales, and follow-ups.
- Meeting & Communication Management
- Schedule and coordinate meetings with customers, suppliers, bankers, government officials, and business associates.
- Take meeting notes and maintain follow-up points.
- Handle routine phone calls, emails, and correspondence on behalf of the Director when authorized.
- Accounts & Payment Follow-up
- Coordinate with the accounts department regarding receivables, payables, invoices, and outstanding payments.
- Follow up with customers for pending payments as instructed.
- Assist in collecting financial and business information required by the Director.
- Confidentiality & Professional Conduct
- Maintain strict confidentiality of the Director's personal and business information.
- Handle sensitive commercial documents and communications responsibly.
- Ensure that confidential information is not disclosed to unauthorized persons.
- Special Assignments
- Undertake special projects and assignments given by the Director.
- Conduct market research, collect competitor information, and prepare business summaries.
- Assist the Director in new business development, expansion, and strategic planning.
- Perform other duties as assigned from time to time.
Key Skills Required
- Excellent communication and interpersonal skills
- Good knowledge of MS Excel, Word, email, and business documentation
- Strong follow-up and coordination skills
- Good understanding of sales, purchase, logistics, and trading operations
- Ability to handle confidential information
- Good organizational and time-management skills
- Strong negotiation and communication abilities
- Ability to coordinate with customers, suppliers, transporters, and employees
- Willingness to travel when required
- Professional attitude and ability to work under pressure
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
- Flexible schedule
- Leave encashment
- Work from home
Work Location: In person
