- Prepare Purchase Orders
- Create and process purchase orders based on approved purchase requests.
- Ensure all purchase documentation is accurate and complete.
- Vendor Management
- Communicate with suppliers regarding quotations, orders, deliveries, and payments.
- Maintain good relationships with existing vendors.
- Assist in identifying and evaluating new suppliers.
- Quotation Collection and Comparison
- Request quotations from multiple vendors.
- Prepare comparative statements based on price, quality, delivery time, and payment terms.
- Inventory Monitoring
- Monitor stock levels and coordinate with the store or warehouse team.
- Ensure timely procurement to prevent stock shortages.
- Order Tracking
- Follow up with suppliers to ensure timely delivery.
- Track order status and resolve delivery delays or discrepancies.
- Documentation and Record Keeping
- Maintain purchase records, contracts, invoices, and supplier information.
- Update procurement databases and filing systems.
- Invoice Verification
- Match purchase orders, delivery notes, and invoices.
- Coordinate with the accounts department for payment processing.
- Coordination with Internal Departments
- Work closely with production, stores, finance, and other departments to understand purchasing requirements.
- Resolve procurement-related issues promptly.
- Cost Control
- Assist in negotiating prices and terms with suppliers.
- Identify opportunities for cost savings without compromising quality.
- Compliance
- Ensure purchases comply with company policies and procurement procedures.
- Maintain confidentiality of pricing and supplier information.
Required Skills
- Good communication and negotiation skills
- Strong organizational and time management abilities
- Knowledge of procurement processes
- Proficiency in Microsoft Excel and ERP software (e.g., SAP, Oracle, Tally, Odoo)
- Attention to detail and accuracy
- Basic analytical and problem-solving skills
- Ability to work under deadlines
Typical Qualifications
- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field
- 1–3 years of experience in purchasing or procurement (entry-level positions may accept fresh graduates)
- Familiarity with purchase documentation and inventory management systems
A Purchase Assistant plays a key role in ensuring the organization's procurement activities run smoothly, helping maintain uninterrupted operations while controlling costs and maintaining supplier relationships.
Pay: ₹20,000.47 - ₹30,000.58 per month
Work Location: On the road
