You will act as the right hand to the top executive. You will manage daily administrative duties, handle sensitive information, and coordinate business communication. Your role requires strong organizational skills, professional English communication, and the ability to use modern AI and office technology to increase productivity.
Key ResponsibilitiesExecutive Support & Scheduling
- Manage and organize the executive's calendar, appointments, and daily schedules.
- Coordinate internal and external meetings, prepare agendas, and take clear meeting minutes.
- Follow up with team members and clients on action items assigned during meetings.
- Screen phone calls, manage correspondence, and route inquiries to the appropriate department.
Documentation & Office Management
- Draft, edit, and proofread professional emails, reports, proposals, and presentations.
- Organize and maintain digital and physical filing systems securely.
- Oversee daily office operations, supplies, and facility coordination.
- Prepare brief summaries of long reports or documents for the executive.
Project Management Support
- Track project timelines, milestones, and deliverables using basic project management principles.
- Coordinate with project teams to gather status updates and report progress to the executive.
- Flag potential project delays or issues early and suggest basic solutions.
AI & Tech Utilization
- Use AI tools (like ChatGPT, Claude, or Copilot) to draft emails, summarize long texts, and analyze data quickly.
- Utilize advanced spreadsheet and presentation software (Microsoft Office, Google Workspace) to create professional reports.
- Maintain digital databases and ensure smooth tech operations for virtual meetings.
Required Skills & Qualifications
- Education: Bachelor’s degree in Business Administration, Management, or a related field.
- Experience: 2 to 4 years of experience as an executive assistant, office manager, or similar administrative role.
- Language: Fluent in English (both written and spoken) with exceptional grammar and professional etiquette.
- Tech Skills: Proficient in MS Office, Google Workspace, and video conferencing tools (Zoom, MS Teams).
- AI Skills: Hands-on experience using AI writing and productivity tools to streamline tasks.
- Core Competencies: Strong multitasking skills, high attention to detail, time management, and absolute discretion with confidential information.
Pay: ₹15,000.00 - ₹250,000.00 per month
Benefits:
- Cell phone reimbursement
- Provident Fund
Work Location: In person
