Position: Trading Import-Export Executive
Department: Trading / Warehouse / Supply Chain
Role Purpose
To ensure accurate handling, tracking, and documentation of trading materials, maintaining compliance with pharmaceutical standards and supporting efficient import-export operations.
Reporting Structure
- Reports to: Warehouse Manager /Inventory Manager
- Coordinates with: Purchase, Quality Assurance, Dispatch, and Accounts Teams
1: Material Receiving & Verification
- Receive incoming trading materials
- Perform quantity verification and expiry date checks
2: Documentation & System Updates
- Verify requisitions and update bills in tracking sheets
- Update GRN (Goods Receipt Note) in the system
3: Inventory Record Management
- Maintain bin cards for all trading materials
- Update inward and outward material movement
4: Carton & Order Management (FDIR)
- Update carton details in registers as per party orders
- Maintain carton details in system records
5: Packing & Dispatch Preparation
- Remove stickers as per order requirements
- Perform carton packing according to client specifications
6: Material Movement Tracking
- Maintain records of inward and outward materials in the system
- Ensure proper tracking of all stock movements
7. Bin Card Management
Maintain real-time stock records at storage level.
- Update bin cards after every receipt and issue on same day.
- Ensure physical stock matches bin card records.
- Bin Card of Hold/ Rejection must be maintaining along with proper reason.
- Cutting & over writing must be avoided.
8. Stock Verification
Ensure stock accuracy through regular checks.
- Conduct periodic physical verification of stock without delay.
- Compare physical stock with bin card entries and system records.
- In the event of any discrepancies, immediately inform the concerned authority.
9. Hold/ Rejection Handling & Documentation
To ensure proper handling, segregation, and documentation of rejected or held materials.
· Update the rejection records in accordance with Quality Control (QC) reports and rejection slips.
· Ensure proper segregation and identification of rejected or held materials.
· Record details in the bin card, including the reason for hold or rejection, duly verified by the
QC Head.
· Inform the concerned authority in a timely manner.
Pay: ₹15,000.00 - ₹20,000.00 per month
Work Location: In person
