Job Description - Procurement & Accounts Executive
Department: Accounts
Reports To: Accounts Head
Location: Vikaspuri, Delhi
About the Role
Shivam Video is seeking a proactive and detail-oriented Procurement & Accounts Executive to manage procurement, vendor coordination, accounting, and banking operations. The ideal candidate should have a strong understanding of procurement processes, financial documentation, payment management, and accounting principles while ensuring smooth procurement, accurate financial records, regulatory compliance, and efficient day-to-day operations.
Key Responsibilities:-
1. Procurement Management
- Source vendors and obtain quotations for materials, equipment, and services.
- Compare quotations based on quality, pricing, and delivery timelines.
- Negotiate pricing, payment terms, and contracts with vendors.
- Prepare and issue Purchase Orders (POs).
- Coordinate with vendors to ensure timely delivery of materials and services.
- Develop and maintain strong relationships with vendors and suppliers.
- Monitor inventory requirements in coordination with internal departments.
- Maintain procurement records, vendor databases, quotations, and purchase documentation.
2. Accounts & Financial Operations
- Verify vendor invoices and ensure accurate processing of bills.
- Maintain purchase, expense, and payment records.
- Process vendor payments and employee reimbursements.
- Manage petty cash and day-to-day financial transactions.
- Prepare expense reports and assist in monthly financial reporting.
- Support account reconciliations and maintain accurate financial records.
- Coordinate with auditors and assist during internal and statutory audits.
3. Banking & Payment Management
- Coordinate banking transactions including NEFT, RTGS, IMPS, and cheque payments.
- Perform bank reconciliations and maintain banking records.
- Monitor payment schedules and ensure timely vendor payments.
- Liaise with banks for account-related documentation and banking services.
- Track receivables and payables in coordination with the finance team.
4. Documentation & Compliance
- Maintain proper documentation of purchase orders, invoices, payment records, and vendor agreements.
- Ensure compliance with company procurement policies and financial procedures.
- Assist in preparing GST, TDS, and other statutory documentation.
- Maintain confidentiality of financial and procurement-related information.
- Ensure all records are organized and audit-ready.
5. Vendor & Internal Coordination
- Coordinate with internal departments to understand procurement requirements.
- Follow up with vendors regarding deliveries, invoices, and pending payments.
- Resolve procurement and payment-related issues in a timely manner.
- Build long-term vendor relationships while ensuring cost optimization.
- Support cross-functional teams to ensure smooth operational workflows.
6. Cost Control & Process Improvement
- Identify opportunities to reduce procurement costs without compromising quality.
- Monitor procurement budgets and purchasing expenses.
- Suggest improvements to procurement and accounting processes for better efficiency.
- Support the implementation of best practices in procurement and financial operations.
Preferred Qualifications
- Bachelor's Degree in Commerce (B.Com), Finance, Accounting, Business Administration, or a related field.
- 2–5 years of experience in Procurement, Accounts, Finance, or a similar role.
- Strong knowledge of procurement processes, vendor management, and purchasing procedures.
- Good understanding of accounting principles, banking operations, GST, TDS, and financial documentation.
- Experience with Tally, Busy, Zoho Books, ERP systems, or similar accounting software.
- Proficiency in Microsoft Excel, Word, and other MS Office applications.
- Strong analytical, negotiation, organizational, and communication skills.
- Experience in the audio-visual, event management, production, rental, or related industry will be an added advantage.
What We Are Looking For
We are looking for a dependable and detail-oriented professional who can effectively manage procurement and financial operations while maintaining accuracy, compliance, and operational efficiency. The ideal candidate should possess strong vendor management, accounting, and organizational skills, with the ability to coordinate across departments and contribute to Shivam Video's smooth day-to-day business operations.
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
