Job Purpose
The Store Incharge is responsible for the overall management and control of construction materials, tools, equipment and consumables at the project site.
The role involves receiving, inspecting, storing, issuing and maintaining accurate records of materials while ensuring optimum stock levels, prevention of wastage and pilferage, proper material identification, timely availability and effective inventory control.
Key ResponsibilitiesA. Material Receipt & Verification :
- Receive construction materials, consumables, tools and equipment at the project site.
- Verify materials against Purchase Orders, Delivery Challans, Material Requisitions and approved specifications.
- Check quantity, make, size, grade and basic physical condition of materials received.
- Coordinate with QC/Project Engineers for material quality verification wherever required.
- Record shortages, damages or discrepancies immediately.
- Ensure proper documentation for all material receipts.
B. Material Storage & Preservation
- Arrange materials systematically in designated storage locations.
- Ensure proper stacking, identification and labelling of materials.
- Maintain appropriate storage conditions for cement, steel, electrical materials, plumbing materials, paints, chemicals and other construction materials.
- Follow FIFO/FEFO wherever applicable.
- Protect materials from damage, weather conditions, moisture, contamination and deterioration.
- Maintain proper housekeeping and cleanliness inside and around the store.
C. Material Issue & Control
- Issue materials only against authorized Material Requisition / Issue Slip.
- Ensure materials are issued to the correct project activity, contractor or department.
- Maintain proper records of all material issues.
- Obtain acknowledgement from the receiving person/team.
- Monitor material consumption against approved requirements.
- Prevent unauthorized withdrawal or misuse of materials.
D. Inventory Management
- Maintain accurate stock records for all materials.
- Conduct regular physical stock verification.
- Reconcile physical stock with system/register balances.
- Identify slow-moving, excess, damaged, obsolete and shortage materials.
- Maintain minimum and maximum stock levels where applicable.
- Inform the Project/Procurement team about materials requiring replenishment.
- Ensure zero/minimum stock variance through effective controls.
E. Material Documentation & Records
Maintain and update:
- Goods Receipt Notes (GRN)
- Material Inward Register
- Material Issue Register
- Stock Register
- Material Requisition/Issue Slips
- Delivery Challans
- Purchase Orders
- Return Material Notes
- Material Transfer Records
- Damaged/Rejected Material Records
- Tools & Equipment Registers
- Daily/Monthly Stock Reports
F. Coordination with Project & Procurement Teams
- Coordinate with Project Engineers and Site Supervisors regarding material requirements.
- Coordinate with Procurement/Purchase for upcoming material requirements.
- Provide stock availability information to the project team.
- Highlight material shortages and expected stock-out situations in advance.
- Coordinate material returns and replacements with Procurement/Vendors.
- Ensure materials are available as per project execution requirements.
G. Material Wastage & Pilferage Control
- Monitor material wastage and unauthorized consumption.
- Implement proper controls to prevent theft, pilferage and misuse.
- Maintain records of damaged and rejected materials.
- Report any discrepancy, loss or suspected pilferage immediately to management.
- Monitor high-value materials with additional controls.
- Ensure proper return and accounting of unused materials.
H. Tools & Equipment Management
- Maintain records of tools, tackles and small equipment issued to employees/contractors.
- Maintain tool issue and return registers.
- Track damaged, lost or non-returned tools.
- Ensure periodic verification of tools and equipment.
- Report shortages or damages to the concerned Project Manager.
I. Contractor Material Management
- Issue materials to contractors only against authorized requests.
- Maintain contractor-wise material issue records.
- Track consumption against work progress wherever applicable.
- Maintain records of materials returned by contractors.
- Coordinate with Project/Commercial teams for material reconciliation.
- Highlight unusual or excessive consumption.
J. Store Housekeeping & Safety
- Maintain a clean, organized and safe store area.
- Ensure proper stacking to avoid accidents and material damage.
- Maintain clear access pathways and emergency exits.
- Follow fire safety and electrical safety requirements.
- Ensure appropriate handling and storage of hazardous/flammable materials.
- Use suitable PPE during material handling.
- Report unsafe storage conditions immediately.
K. Stock Reconciliation & Reporting
- Conduct daily/weekly/monthly stock monitoring as required.
- Prepare stock statements and inventory reports.
- Conduct periodic physical verification with the concerned team.
- Investigate stock discrepancies and report findings.
- Submit material consumption and stock reports to management.
- Support monthly closing and inventory reconciliation.
L. Audit & Compliance
- Maintain all store records in an organized and auditable manner.
- Support internal and external audits.
- Ensure proper authorization for material receipt, issue and transfer.
- Comply with company SOPs and project material control procedures.
- Maintain confidentiality and accuracy of inventory information.
Pay: ₹25,000.00 - ₹40,000.00 per hour
Benefits:
- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Provident Fund
Work Location: In person
