AM - Company Secretary

Job details

Key Responsibilities

Listed Entity & SEBI Compliances

Ensure end-to-end compliance with SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
Manage all periodic and event-based stock exchange filings with NSE/BSE within prescribed timelines.
Ensure compliance with SEBI (Prohibition of Insider Trading) Regulations, including maintenance of Structured Digital Database (SDD), trading window management, UPSI controls, and insider disclosures.
Coordinate publication of financial results, annual reports, corporate governance reports, shareholding patterns, and other statutory disclosures.
Support investor relations activities and respond to regulatory queries from stock exchanges, SEBI, NSDL/CDSL, RTA, and other authorities.
Monitor changes in SEBI regulations and advise management on compliance requirements.

Secretarial & Corporate Governance

Organize and manage Board Meetings, Committee Meetings, and General Meetings.
Prepare agendas, notices, board papers, minutes, and resolutions in accordance with the Companies Act and Secretarial Standards.
Maintain statutory registers, minutes books, and secretarial records.
Ensure compliance with Secretarial Standards (SS-1 & SS-2) issued by ICSI.
Coordinate with Independent Directors, Board Committees, and senior management on governance matters.
Assist in Board evaluation, director appointments, reappointments, resignations, and related compliances.

SPV Compliance Management

Manage secretarial compliances for multiple SPVs across the CleanMax group.
Ensure timely Board Meetings, Annual General Meetings, ROC filings, and statutory record maintenance for all SPVs.
Coordinate with finance, legal, tax, and business teams to ensure statutory compliance across entities.
Track compliance calendars and ensure adherence to all regulatory timelines.
Support incorporation, restructuring, mergers, liquidation, and closure of SPVs as required.

ROC & Companies Act Compliances

Ensure timely filing of forms and returns with the Registrar of Companies (ROC).
Manage annual filings, director-related filings, charge creation/modification/satisfaction, and event-based compliances.
Ensure compliance with the Companies Act, 2013 and other applicable corporate laws.

Corporate Actions & Compliance

Support implementation of corporate actions including issue of securities, ESOPs, preferential allotments, rights issues, bonus issues, buybacks, and dividend-related compliances.
Coordinate with Depositories, Registrar & Share Transfer Agent (RTA), merchant bankers, auditors, and legal advisors for corporate actions.
Assist in due diligence exercises, fundraising transactions, and strategic corporate initiatives.

Compliance Monitoring & Audit

Develop and maintain compliance trackers and governance dashboards.
Coordinate Secretarial Audit, Internal Audit, and regulatory audits.
Support preparation of Board Reports, Corporate Governance Reports, Business Responsibility & Sustainability Reporting (BRSR), and Annual Report disclosures.
Identify compliance risks and recommend process improvements and governance best practices.

Required Skills

Strong knowledge of Companies Act, 2013, SEBI LODR Regulations, SEBI PIT Regulations, FEMA, and Secretarial Standards.
Hands-on experience in listed company compliances and corporate governance.
Experience managing compliances for multiple group entities/SPVs.
Excellent drafting skills for Board notes, minutes, resolutions, and regulatory filings.
Strong stakeholder management with the ability to interact with senior leadership, directors, auditors, legal advisors, and regulators.
High attention to detail with strong planning and organizational skills.
Proficiency in MS Office and secretarial compliance software.

Preferred Experience

4–7 years of post-qualification experience in a listed company or a large corporate group.
Exposure to renewable energy, infrastructure, power, or project-based organizations will be an added advantage.
Experience in IPO/post-listing compliances, corporate restructuring, and fundraising transactions is preferred.