About Saraswati Vidya Academy:
Saraswati Vidya Academy is a 37-acre residential CBSE school committed to providing high-quality education and holistic development opportunities to talented students from underserved backgrounds. With well-developed academic, sports, and residential facilities, the school currently serves over 300 students and is focused on nurturing future leaders through academic excellence, character development, and experiential learning.
Position Overview:
The School Administrator will support the efficient functioning of the school's administrative and operational activities. The role involves coordinating campus maintenance, procurement, vendor management, construction and renovation projects, compliance-related activities, and liaisoning with local authorities. The School Administrator will work closely with school leadership and support staff to help maintain a safe, organized, and well-managed campus environment.
Key Responsibilities:
· Support the day-to-day administrative operations of the school campus and ensure smooth functioning of support services.
· Maintain administrative records, reports, files, and documentation.
· Coordinate procurement of supplies, equipment, and services as per school requirements.
· Liaise with vendors and service providers for timely delivery of materials and completion of services.
· Maintain inventory records and monitor consumption of administrative and operational supplies.
· Coordinate routine maintenance and upkeep of school buildings, hostels, dining facilities, and campus infrastructure.
· Monitor housekeeping, security, gardening, and maintenance activities to ensure a clean, safe, and well-maintained campus.
· Coordinate and oversee ongoing construction, renovation, and infrastructure development projects on campus.
· Liaise with contractors, architects, consultants, and vendors to ensure timely execution of projects.
· Assist in obtaining licenses, approvals, and permissions as required from local authorities and government departments.
· Liaise with local government offices, village authorities, utility providers, and other external stakeholders for routine administrative matters.
· Support compliance with statutory, safety, and regulatory requirements and maintain relevant records.
· Monitor administrative expenses and assist in budget tracking and cost-control initiatives.
· Support admissions, inspections, audits, school events, and other institutional activities.
· Coordinate logistics and administrative arrangements for visitors, meetings, and special programs.
· Perform any other administrative duties assigned by the Principal or school management.
Qualifications & Experience:
- Graduate or Postgraduate degree in Administration, Management, Operations, or a related field.
- 5+ years of relevant experience in administration, operations, facilities management, institutional management, hospitality, or school administration.
- Demonstrated experience managing teams, vendors, budgets, and large-scale operations.
- Strong planning, execution, problem-solving, and organizational skills.
- Proficiency in MS Office and administrative management systems.
- Excellent communication and stakeholder management abilities.
Preferred Qualifications:
- Experience in residential schools, educational institutions, universities, hostels, hospitality, or large campus environments.
- Armed Forces veterans are encouraged to apply.
- Familiarity with compliance, facility management, and procurement processes.
- Ability to work in a mission-driven educational environment.
Personal Attributes:
- Strong ownership mindset and high level of accountability.
- Ability to work independently and manage multiple priorities.
- Solution-oriented with excellent attention to detail.
- High ethical standards and commitment to student welfare.
- Willingness to be available during emergencies, inspections, and major school events.
Work Location: In person
