Role Overview
Beauty Garage is seeking a detail-oriented and analytical Inventory & Accounts Payable Executive to manage inventory controls, supplier invoice processing, import payment coordination, and vendor account reconciliations. The ideal candidate will possess strong inventory management knowledge, accounts payable experience, and hands-on expertise with ERP systems, preferably Odoo.
This role is critical in ensuring inventory accuracy, timely vendor payments, efficient working capital management, and compliance with internal financial controls.
Key Responsibilities
Inventory Management
- Track inventory levels, stock movements, and material consumption across locations.
- Maintain accurate inventory records within the ERP system (Odoo).
- Conduct periodic physical stock counts and inventory verification exercises.
- Perform inventory reconciliations between physical stock and ERP records.
- Review and analyze stock excesses, shortages, and variances on a monthly basis.
- Investigate inventory discrepancies and coordinate corrective actions with relevant departments.
- Monitor inventory aging, slow-moving stock, and stock shortages.
- Generate inventory reports and provide actionable insights to management.
Accounts Payable Management
- Receive, review, and verify supplier invoices, particularly import-related invoices.
- Ensure invoices are processed accurately and within defined timelines.
- Maintain vendor master records, payment terms, and supporting documentation.
- Reconcile supplier statements and resolve invoice or payment discrepancies.
- Monitor outstanding vendor balances and ensure timely settlement of dues.
- Track upcoming payment deadlines and prepare payment schedules.
Import Payment Coordination
- Coordinate with bankers for timely processing of import payments.
- Ensure compliance with banking and import documentation requirements.
- Liaise with suppliers, logistics partners, and finance teams regarding import-related payments and documentation.
- Monitor foreign supplier obligations and payment timelines.
Financial Reconciliation & Reporting
- Reconcile supplier balances, inventory accounts, and related financial records.
- Assist in month-end and year-end closing activities.
- Support preparation of inventory and payable-related MIS reports.
- Ensure proper documentation and audit readiness of inventory and payable transactions.
- Support internal and external audits by providing required records and reconciliations.
Process Improvement & Compliance
- Ensure adherence to company policies, accounting procedures, and internal controls.
- Identify opportunities for process improvements in inventory and payable functions.
- Maintain high standards of accuracy, compliance, and record management.
Qualifications & Experience
Education
- Bachelor's Degree in Commerce, Accounting, Finance, Supply Chain, or a related field.
Experience
- 3–4 years of experience in:
- Inventory Management
- Accounts Payable
- Vendor Reconciliation
- ERP-Based Inventory Control
- Experience in manufacturing, cosmetics, FMCG, or consumer products industry preferred.
Required Skills
- Strong understanding of inventory accounting and stock reconciliation processes.
- Knowledge of accounts payable workflows and vendor management.
- Hands-on experience with ERP systems, preferably Odoo.
- Good understanding of import documentation and payment processes.
- Proficiency in Microsoft Excel and financial reporting.
- Strong analytical and problem-solving abilities.
- Excellent attention to detail and organizational skills.
Key Competencies
- Accuracy and attention to detail.
- Strong coordination and follow-up skills.
- Ability to manage multiple priorities and deadlines.
- Effective communication and stakeholder management.
- Process-driven and compliance-oriented approach.
Employee Benefits
- Health Insurance
- Provident Fund
Interested Candidates
Interested candidates may share their updated resume at:
[email protected]
Pay: ₹25,000.00 - ₹40,000.00 per month
Benefits:
- Paid sick time
- Provident Fund
Work Location: In person
