Exposure to end-to-end Field Service operations and international FSE coordination.
- Initiate and process purchase orders for necessary resources intervention.
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Verify purchase order accuracy and coordinate with vendors to ensure timely deliveries.
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Maintain purchase order records and documentation.
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Receive, review, and process invoices for goods and services related to field service operations.
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Ensure invoices are accurate and in compliance with company policies.
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Collaborate with the finance department for payment processing.
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FSE (Field Service Engineer) Expenses Management:
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Collect and review expense reports submitted by field service engineers.
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Verify expenses for accuracy and compliance with company policies.
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Assist in expense report processing and reimbursement.
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Coordinate and arrange logistics for field service trips, including travel, accommodation, and transportation.
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Facilitate visa applications and compliance documentation for field service engineers traveling internationally.
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Stay up to date with visa regulations and ensure adherence to travel guidelines.
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Maintain accurate records of field service engineer work hours and assignments.
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Assist in tracking time and effort for project-based work.
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Generate reports on time and effort for management.
- Bachelor's degree in business administration, logistics, or a related field preferred.
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Good English communication skills
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Required experience and skills:
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Proven experience in administrative roles with a focus on purchase order management, invoicing, and logistics coordination.
- Familiarity with financial and procurement systems.
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Excellent attention to detail and organizational skills.
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Strong communication skills to liaise with internal teams, vendors, and field service engineers.
- Knowledge of international travel requirements and visa processing is a plus.
