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Role: Office Assistant to CEO
Location: MediCiti Hospital, Ghanpur, Medchal, Telangana, 501401.
Job Description
Role Objectives:
● Provide dedicated support to the CEO and additional assistance to executive
team members as needed, ensuring smooth operations and achievement of
company goals.
● Optimize the use of office equipment, supplies, and inventory through
preventive maintenance.
● Improve workflow efficiency by evaluating and enhancing standard operating
procedures, such as scheduling, communication, and office layout.
● Coordinate internal and external resources to expedite tasks and processes.
● Act as the primary point of contact in the office, offering information,
addressing inquiries, and fulfilling requests.
● Manage and prioritize tasks to align with the CEO’s objectives, ensuring
organizational goals are met and best practices are maintained.
Key Responsibilities:
● Oversee professional and personal scheduling for the CEO, including
managing agendas, emails, phone calls, client interactions, and handling
guests, employees, and job candidates.
● Execute general administrative duties such as answering and directing phone
calls, managing emails, files, meeting minutes, and overseeing mail and
deliveries, as well as maintaining meeting room calendars.
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● Keep the office, including conference rooms and storage areas, clean and
well-organized.
● Manage office supplies, ensuring stations are stocked and equipment is fully
operational.
● Maintain an organized filing system, employee contact lists, and inventory
records.
● Provide administrative support through tasks like typing, dictation, creating
spreadsheets and presentations, emailing, and managing filing systems and
databases.
● Uphold a high level of professionalism and strict confidentiality in handling
sensitive materials.
● Coordinate team communication and assist in organizing events.
Required Skills and Qualifications:
● Minimum of four years of experience in an administrative role, reporting
directly to senior management.
● Minimum of two years of experience in Hospitals.
● Excellent verbal and written communication skills in English, Hindi, and
Telugu.
● Strong time management skills, with the ability to prioritize and manage
multiple tasks effectively.
● Proficiency with Microsoft Office, office productivity tools, and adaptability to
learning new software and systems.
● Ability to handle sensitive company and employee information with discretion
and confidentiality.
● A flexible, team-oriented individual who embraces challenges and is adaptable
to change.
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
