Key Roles and Responsibilities1. Accounts Payable (Vendor Payments)
- Process vendor invoices and verify supporting documents.
- Match invoices with Purchase Orders (POs) and Goods Receipt Notes (GRNs).
- Prepare payment schedules and process vendor payments.
- Reconcile vendor statements and resolve discrepancies.
- Maintain accounts payable records.
2. Accounts Receivable (Customer Collections)
- Raise customer invoices and debit/credit notes.
- Monitor customer outstanding balances.
- Follow up with customers for collections.
- Reconcile customer accounts.
- Prepare ageing reports and collection status reports.
3. General Accounting
- Record daily accounting transactions.
- Maintain the general ledger.
- Prepare journal entries.
- Perform bank, cash, and ledger reconciliations.
- Maintain accurate accounting records.
4. Taxation and Statutory Compliance
- Prepare and file applicable tax returns (e.g., GST, TDS, VAT, depending on the jurisdiction).
- Ensure timely payment of statutory dues.
- Maintain tax records and documentation.
- Support statutory and tax audits.
- Keep up to date with regulatory changes.
5. Financial Reporting
- Prepare monthly financial reports.
- Assist in preparing profit and loss statements and balance sheets.
- Generate MIS reports.
- Support budgeting and forecasting activities.
- Provide financial information for management decision-making.
6. Audit Support
- Prepare schedules for internal and external audits.
- Maintain supporting documents for audit verification.
- Respond to auditor queries.
- Implement audit recommendations where applicable.
7. ERP and Documentation
- Record accounting transactions in the ERP system.
- Maintain financial records and supporting documents.
- Ensure proper filing and document control.
- Generate financial reports from the ERP.
8. Cross-Functional Coordination
Coordinate with:
- Procurement
- Stores
- Sales
- Dispatch
- HR
- Auditors
- Customers and suppliers
ERP & Accounting Software Responsibilities
- Record day-to-day accounting transactions in Tally and the organization's ERP system.
- Create and maintain customer, vendor, and ledger master data.
- Process purchase, sales, payment, receipt, and journal vouchers.
- Generate financial reports, ledgers, trial balance, and other MIS reports from Tally/ERP.
- Record inventory transactions and reconcile stock with Stores and Production.
- Update Purchase Orders (POs), Goods Receipt Notes (GRNs), invoices, and payment records in the ERP.
- Perform bank reconciliations and ledger reconciliations using the accounting software.
- Ensure timely month-end and year-end closing activities in the ERP/Tally.
- Maintain data accuracy and ensure proper documentation for audit purposes.
- Coordinate with IT or the ERP support team to resolve system-related issues.
Technical Skills
- Proficient in Tally Prime/Tally ERP 9.
- Working knowledge of ERP systems (SAP, Oracle, Microsoft Dynamics, Odoo, ERPNext, or other manufacturing ERPs).
- Strong command of Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, IF functions, SUMIFS, charts, and basic MIS reporting).
- Knowledge of GST, TDS, e-Invoicing, and e-Way Bill processes (where applicable).
- Familiarity with inventory accounting, cost accounting, and financial reporting.
Contact: [email protected]
Benefits:
- Health insurance
- Leave encashment
- Provident Fund
Work Location: In person
