Position
Export Documentation Manager (Pre & post shipment)
Location
Connaught Place, New Delhi
Working Days
6 Days a Week (Monday to Saturday)
Weekly Off
Sunday
Working Hours
10:00 AM to 6:00 PM (when not travelling)
Experience Required
Minimum 8 Years of Relevant Export Experience
Industry Preference
Metal Manufacturing (Aluminium) Industry.
Job Summary
We are seeking an experienced Export Documentation Manager to manage end-to-end
export documentation activities covering both pre-shipment and post-shipment
processes. The candidate will be responsible for preparing, reviewing, and coordinating
export documents, ensuring compliance with customs regulations, banking requirements,
and international trade norms while facilitating smooth shipment execution and timely
realization of export proceeds.
Key Responsibilities A. Pre-Shipment Documentation
a-Review and process the following documents;
b-Prepare and verify:
Letter of Credit drafts approval to export sales Team
Keeping record of L/C party wise, To prepare a detailed Excel Sheet for L/C
Overdrawn, To avoid LSD / Expiry missed out.
Keeping record of Advance Payment Party wise and executing its adjustment at
the time of raising commercial invoice in foreign currency.
Coordination with Dispatch team for finalize the Container Size for
particular shipment and arrange the CRO copy from FF/ Liner.
Coordination Logistics Team Inalco, for Empty Container Lifting and placement
at factory for stuffing.
To send dispatch intimation to FF & Concern CHA timely.
To Prepare Commercial Invoice
To Prepare Packing List
To Prepare VGM
To Prepare Customs Annexure
To Prepare Raw Material Details – Licence Particulars
To maintain EPCG License debiting sheet against export made (Shipment Wise)
To maintain Advance License debiting sheet against export made (Shipment
Wise)
To Give Approval on export SB checklist to CHA
To arrange Dispatch Intimation to Buyers
To Prepare Insurance Certificates / Correction as per LC requirement.
c- Coordinate with production, logistics, freight forwarders, and customs brokers to
ensure timely shipment planning.
d- Ensure compliance with export regulations, customs requirements, and customerspecific
documentation needs.
B. Post-Shipment Documentation
A- To Prepare post-shipment documents including:
SLI to FF & LINER
Approve draft Bill of Lading (B/L) as per LC requirement.
To approve draft Certificate of Origin / CEPA
To Approve the MTC
To approve the Fumigation Certificate
B- Coordinate with banks for negotiation of export documents under LC, DP, DA, and
collection terms.
C- Follow up on:
To Generate Bank Realization Certificate (BRC/e-BRC)
Export proceeds realization
To maintain and redeem the Rodtep amount for further utilization in import
of raw material duty free.
Shipping bill closure and reconciliation
D- Liaise with customs authorities, freight forwarders, and banks to resolve
documentation discrepancies.
E- Maintain records of all export transactions and ensure audit readiness.
F- Support claims related to export incentives, duty drawbacks, and other government
schemes.
Compliance & Regulatory Responsibilities
A-Ensure adherence to:
Foreign Trade Policy (FTP)
Customs regulations
FEMA guidelines
RBI regulations related to export proceeds
DGFT requirements
b- Keep updated on changes in export/import regulations and implement process improvements.
c- Ensure accurate record keeping and statutory compliance.
Qualifications
A- Bachelor's degree in Commerce, Business Administration, International Business, Logistics, or related field.
B- MBA / PG Diploma in International Business or Foreign Trade preferred.
C- Certification in Export-Import Management is an added advantage.
Experience
A- 8–15 years of experience in export documentation and international trade operations.
B- Hands-on experience in handling:
Pre-shipment and post-shipment documentation
LC documentation and banking procedures
Customs and DGFT compliance
Coordination with freight forwarders and shipping lines
C- Experience with ERP systems such as SAP, Oracle, or similar platforms.
Pay: ₹60,000.00 - ₹100,000.00 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
- Provident Fund
- Work from home
Work Location: In person
