Job Description – Admin Executive
Position: Admin Executive
Job Summary
We are looking for a proactive and organized Admin Executive to manage day-to-day administrative operations and ensure smooth office functioning. The ideal candidate should possess excellent coordination skills, attention to detail, and the ability to manage multiple tasks efficiently while supporting various departments within the organization.
Key Responsibilities
Asset & Inventory Management
Manage employee asset allocation including laptops, SIM cards, ID cards, and accessories.
Maintain accurate records of company assets through Google Sheets and internal systems.
Track inventory levels and ensure timely replenishment of office supplies and daily-use items.
Maintain records of stock movement and asset handovers.
Office Administration
Oversee daily office operations and ensure a clean, organized, and professional work environment.
Coordinate office maintenance and facility management activities.
Ensure availability of pantry items, stationery, drinking water, and other office essentials.
Handle office housekeeping and vendor coordination.
Vendor & Procurement Management
Coordinate with vendors for office supplies, stationery, milk, water, housekeeping materials, and other administrative requirements.
Obtain quotations, process purchase requests, and ensure timely delivery of materials and services.
Manage vendor relationships and resolve operational issues.
Logistics & Courier Management
Handle domestic courier dispatches and document shipments across various locations.
Coordinate local transportation requirements through Porter and other logistics service providers.
Track deliveries and maintain dispatch records.
Travel & Accommodation Coordination
Arrange and book train tickets, flight tickets, hotel accommodations, and local transport for employees and management.
Coordinate travel schedules and ensure smooth travel arrangements.
Documentation & Billing
Upload vendor bills, invoices, and expense-related documents into CRM and internal systems.
Maintain organized records of administrative documents and invoices.
Ensure proper documentation and compliance with company procedures.
Vehicle Administration
Maintain company vehicle records and documentation.
Track vehicle-related information and ensure compliance with documentation requirements.
Event & Employee Engagement
Plan, coordinate, and manage office events, celebrations, festivals, and employee engagement activities.
Coordinate logistics, vendor arrangements, and event execution.
Interdepartmental Coordination
Act as a liaison between departments including HR, Sales, Accounts, and Management.
Coordinate administrative support requirements across teams.
Inform senior management regarding guest visits and office meetings.
Support smooth communication and workflow across departments.
Data Security & Confidentiality
Handle and maintain confidential company information with utmost discretion.
Ensure proper management and security of administrative records and data.
Required Skills
Strong administrative and organizational skills.
Excellent communication and coordination abilities.
Proficiency in Google Sheets, MS Excel, and MS Office.
Vendor management and negotiation skills.
Inventory and asset management knowledge.
Ability to multitask and work under pressure.
Strong attention to detail and problem-solving skills.
Qualification
Graduate in any discipline.
2–5 years of experience in Administration, Office Operations, or Facility Management preferred.
Shift timing- 10am to 6pm Sunday off
Location- Ville Parle
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Paid sick time
- Provident Fund
Work Location: In person
