We are seeking a proactive and experienced Office Admin Executive to manage daily office operations, front desk responsibilities, travel coordination, and employee engagement. You will play a key role in ensuring a professional, organized, and welcoming workplace environment, while supporting various administrative functions and internal teams.
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Greet and manage all visitors, ensuring proper documentation and hospitality.
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Maintain accurate records of visitors, employee movement logs, material registers, and courier dispatch/receipts.
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Handle front desk inquiries, calls, and general reception duties.
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Supervise housekeeping staff and ensure hygiene standards across the premises.
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Manage office pantry and ensure stock of essential supplies including beverages, stationery, and hygiene /medical products.
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Oversee maintenance of office assets (ACs, printers, coffee machines, etc.) and coordinate with service vendors.
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Act as the point of contact between Econz and the facility vendors
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Manage access cards, facility issues, parking allocation, and general building-related support.
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Maintain relationships with office vendors and oversee contracts, renewals, and service quality.
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Coordinate domestic and international travel including bookings, visas, accommodations, and itineraries.
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Internal cab/taxi arrangements for leadership when required
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Maintain travel records, manage travel budgets, and process approvals and reimbursements.
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Assist senior leadership with last-minute changes or high-priority travel needs.
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Collaborate with HR to organize in-house celebrations, offsites, and engagement activities.
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Manage event logistics including venue bookings, vendor coordination, and on-ground execution.
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Maintain and reconcile petty cash and administrative expense records.
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Manage office inventory and procure supplies efficiently, keeping track of usage and consumption.
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Maintain digital admin records and improve internal processes using tools like Google Sheets or Forms.
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Assist in preparing monthly administrative expense reports and support budgeting for office operations.
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Ensure workplace compliance with safety, cleanliness, and facility standards.
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Support internal audits and documentation needs related to administration.
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Adhere to all company Information Security Management System (ISMS) policies and procedures to ensure the confidentiality, integrity, and availability of company and customer data.
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Participate in mandatory information security awareness training upon hire and annually thereafter.
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Promptly report any potential security incidents or suspicious activity to the designated IT Security Team
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Graduate / Diploma in any discipline.
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3–5 years of experience in office administration, facilities, or admin support roles.
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Excellent communication and interpersonal skills; confident dealing with internal and external stakeholders.
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Strong multitasking and organizational abilities.
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Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and digital admin tools.
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Detail-oriented, proactive, and able to manage operations independently.
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Experience handling vendors, events, or facility coordination is a plus.
Join us and contribute to a workplace that values collaboration, growth, and innovation.
