Job Summary
The Facility Admin Executive is responsible for handling day-to-day administrative activities, coordinating facility operations, maintaining records, supporting HR and statutory compliance, vendor management, and ensuring smooth office and site operations.
Key ResponsibilitiesAdministration
- Manage daily administrative operations of the office and client sites.
- Maintain employee records, attendance, leave records, and documentation.
- Coordinate housekeeping, pest control, security, and maintenance activities.
- Prepare reports, MIS, and operational documentation.
- Handle office correspondence, filing, and document management.
HR & Payroll Support
- Maintain employee joining, exit, and personnel files.
- Coordinate employee onboarding and induction.
- Track attendance and submit payroll inputs.
- Maintain statutory records and employee documentation.
Statutory Compliance
- Maintain records related to:
- PF
- ESI
- Labour License
- Professional Tax (PT)
- Bonus
- Gratuity
- Coordinate with consultants for statutory compliance.
- Ensure employee documents are updated as per labour law requirements.
Vendor Management
- Coordinate with vendors and service providers.
- Raise purchase requests and maintain stock records.
- Verify invoices and submit for payment processing.
- Monitor vendor performance and service quality.
Operations Support
- Coordinate manpower deployment.
- Track employee attendance and absenteeism.
- Support client visits and site inspections.
- Resolve client and employee queries promptly.
Documentation & MIS
- Prepare daily, weekly, and monthly reports.
- Maintain asset registers and inventory.
- Update client records and service reports.
- Maintain AMC and service documentation.
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Provident Fund
Experience:
- Facilities management: 3 years (Required)
Work Location: In person
