Job Description: Executive Assistant
Job Title: Executive Assistant
Department: Administration
Reports To: Managing Director / CEO
Key Responsibilities
- Manage the executive's calendar, appointments, meetings, and travel arrangements.
- Coordinate internal and external meetings, prepare agendas, record minutes, and track action items.
- Draft, review, and manage correspondence, presentations, reports, and official documents.
- Act as the primary point of contact between the executive office and internal/external stakeholders.
- Maintain confidential records, contracts, and business documents.
- Coordinate with project teams, procurement, finance, HR, and site operations to ensure timely follow-up on key initiatives.
- Monitor deadlines and ensure completion of assigned tasks and deliverables.
- Organize board meetings, client meetings, and corporate events.
- Prepare management reports, dashboards, and presentations using Microsoft Office tools.
- Maintain filing systems, both digital and physical, ensuring easy retrieval of information.
- Support vendor, client, and government communications when required.
- Assist with office administration, document control, and compliance activities.
- Perform additional administrative and executive support duties as assigned.
Required Qualifications
- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- 10-12 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary, preferably in the construction, infrastructure, engineering, or real estate industry.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with document management and meeting coordination.
- Ability to prioritize multiple tasks and meet deadlines.
Preferred Skills
- Knowledge of construction project workflows and documentation.
- Strong coordination and stakeholder management skills.
- Excellent problem-solving and decision-making abilities.
- Experience preparing MIS reports and executive presentations.
- Professional demeanor and interpersonal skills.
- Ability to work independently with minimal supervision.
Key Competencies
- Executive support
- Calendar and travel management
- Communication and correspondence
- Documentation and record management
- Meeting coordination
- Attention to detail
- Confidentiality and integrity
- Multitasking and prioritization
- Time management
- Relationship management
Working Conditions
- Office-based with occasional visits to project sites.
- May require flexibility in working hours to support executive schedules and business needs.
Performance Indicators
- Timely management of executive schedules and meetings.
- Accuracy and quality of reports and documentation.
- Effective follow-up on executive action items.
- Responsiveness to internal and external stakeholders.
- Confidential handling of sensitive business information.
- Overall efficiency in supporting executive and organizational objectives.
Pay: From ₹80,000.00 per month
Benefits:
- Paid time off
- Provident Fund
Work Location: In person
