Job Summary:
The Receptionist & Admin Executive is responsible for managing front office operations, attending visitors and calls, maintaining office administration activities, and providing administrative support for smooth day-to-day functioning of the organization.
Key Responsibilities:
Front Office & Reception Management
- Handle incoming and outgoing calls in a professional manner.
- Welcome visitors, clients, and guests and guide them appropriately.
- Maintain visitor records and gate passes, if applicable.
- Manage reception area and ensure cleanliness and discipline.
- Receive and distribute couriers, parcels, and official documents.
Administrative Responsibilities
- Maintain office files, records, and documents systematically.
- Coordinate housekeeping, pantry, stationery, and office maintenance activities.
- Monitor and maintain office supplies and raise purchase requisitions as required.
- Coordinate with vendors and service providers for office-related services.
- Assist in travel bookings, hotel reservations, and meeting arrangements.
- Maintain attendance records and support HR/admin documentation work.
- Support in organizing meetings, conferences, and company events.
Coordination & Support
- Coordinate with various departments for administrative requirements.
- Ensure proper functioning of office equipment such as printers, telephones, etc.
- Assist management in day-to-day administrative activities.
Required Skills:
- Good communication and interpersonal skills.
- Knowledge of MS Office (Word, Excel, Outlook).
- Good organizational and multitasking abilities.
- Professional appearance and positive attitude.
- Ability to handle confidential information responsibly.
Qualification:
- Graduate in any discipline.
Experience:
- 5 to 7 years of experience in Reception and Administration functions.
- Preferrably worked in Infrastructure Industry
Job Location: Borivali East
Working Hours: 10:00am – 07:00pm (Monday to Friday)
10:00am – 04:00pm (All Saturdays)
Pay: ₹20,000.00 - ₹25,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
