Position Summary
We are looking for a proactive and detail-oriented Admin Executive to take complete ownership of office maintenance, hygiene, housekeeping operations, and facility management. The ideal candidate will ensure that the workplace remains clean, safe, organized, and fully operational while effectively managing housekeeping staff, vendors, and day-to-day administrative activities.
This role requires excellent coordination skills, a hands-on approach, and a strong commitment to maintaining high workplace standards.
Office Maintenance & Facility Management
- Take complete ownership of office maintenance and facility operations.
- Conduct regular inspections of workstations, meeting rooms, common areas, washrooms, cafeteria, and office premises.
- Coordinate preventive and corrective maintenance for electrical, plumbing, HVAC, furniture, and office infrastructure.
- Ensure timely resolution of facility-related issues with minimal disruption to business operations.
- Manage AMC schedules and coordinate with service providers for routine maintenance activities.
Housekeeping & Hygiene Management
- Oversee housekeeping operations and maintain high standards of cleanliness and hygiene across the office.
- Supervise housekeeping staff and monitor daily performance.
- Develop and implement cleaning schedules and housekeeping checklists.
- Ensure proper sanitation of washrooms, pantry, cafeteria, meeting rooms, and common areas throughout the day.
- Monitor inventory of cleaning materials, toiletries, and hygiene consumables and ensure timely replenishment.
- Conduct periodic hygiene audits and implement corrective actions.
- Ensure proper waste segregation and disposal practices are followed.
Vendor & Staff Management
- Manage housekeeping, security, pest control, and facility management vendors.
- Monitor vendor performance and ensure compliance with agreed service levels.
- Coordinate deep-cleaning and specialized maintenance activities with external agencies.
- Verify vendor invoices and maintain service records.
Office Operations
- Ensure uninterrupted functioning of pantry, cafeteria, and office utilities.
- Manage office consumables and facility-related inventory.
- Coordinate seating arrangements and workspace readiness for employees.
- Address employee facility-related requests promptly and efficiently.
Safety & Compliance
- Ensure adherence to workplace safety and hygiene standards.
- Coordinate fire safety inspections and emergency preparedness activities.
- Identify and report safety hazards and ensure timely closure.
- Maintain records related to facility inspections and compliance requirements.
Reporting & Coordination
- Prepare daily and weekly reports on housekeeping and facility status.
- Track maintenance issues and ensure timely closure.
- Coordinate with HR, IT, and other departments for workplace infrastructure requirements.
- Recommend process improvements to enhance office cleanliness, hygiene, and operational efficiency.
Required Skills
- Strong experience in office administration and facility management.
- Good understanding of housekeeping operations and hygiene standards.
- Experience in supervising housekeeping staff and vendors.
- Strong attention to detail and commitment to workplace cleanliness.
- Excellent coordination and problem-solving abilities.
- Ability to manage multiple priorities effectively.
- Proficiency in MS Office (Excel, Word, Outlook).
- Good communication and interpersonal skills.
Preferred Qualifications
- Bachelor’s degree in any discipline.
- Experience in Administration, Facility Management, Hospitality, or Office Operations preferred.
Key Performance Indicators (KPIs)
- Consistently high standards of office cleanliness and hygiene.
- Timely resolution of maintenance and facility issues.
- Effective supervision of housekeeping staff and vendors.
- Availability of hygiene and pantry consumables without shortages.
- Positive employee feedback on workplace environment.
- Compliance with safety and facility management standards.
- Cost-effective management of housekeeping and maintenance operations.
Pay: ₹500,000.00 - ₹600,000.00 per year
Work Location: In person
