Job Description – Personal Assistant to the Managing Director (MD)Job Title:
Personal Assistant (PA) to the Managing Director
Department:
Corporate Office
Reporting To:
Managing Director (MD)
Job Summary:
The Personal Assistant to the Managing Director is responsible for providing high-level administrative, organizational, and confidential support to the MD. The role involves managing schedules, coordinating meetings, handling correspondence, preparing reports, maintaining records, and ensuring the smooth execution of the MD's daily activities.
Key Responsibilities:
- Manage the MD's calendar, appointments, meetings, and travel schedules.
- Screen phone calls, emails, and visitors, and prioritize communications.
- Draft, review, and manage confidential correspondence, emails, and reports.
- Prepare meeting agendas, presentations, minutes of meetings (MoM), and follow-up action trackers.
- Coordinate with department heads to ensure timely completion of tasks assigned by the MD.
- Track and monitor key organizational projects and provide regular status updates.
- Organize board meetings, management reviews, and executive meetings.
- Maintain confidential documents, files, and records with utmost discretion.
- Arrange domestic and international travel, accommodation, and itineraries for the MD.
- Prepare daily, weekly, and monthly reports as required.
- Follow up with various departments regarding pending approvals, deadlines, and compliance.
- Handle confidential information with integrity and professionalism.
- Assist in organizing official events, conferences, and corporate functions.
- Coordinate with external stakeholders, government authorities, vendors, and business partners when required.
- Perform any other assignments delegated by the Managing Director.
Required Qualifications:
- Bachelor's Degree in Business Administration, Management, HR, Commerce, or a related field.
- MBA or Executive Assistant certification is an added advantage.
Experience:
- 3–8 years of experience as a Personal Assistant, Executive Assistant, or Secretary to senior management.
- Experience in the education sector or corporate environment is preferred.
Required Skills:
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Exceptional time management skills.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Experience with Google Workspace.
- Strong presentation and documentation skills.
- Ability to maintain strict confidentiality.
- Professional etiquette and interpersonal skills.
- Ability to work under pressure and meet tight deadlines.
- Strong follow-up and coordination skills.
- Problem-solving and decision-making abilities.
Key Competencies:
- High level of integrity and discretion.
- Attention to detail.
- Proactive approach to work.
- Professional appearance and conduct.
- Flexibility and adaptability.
- Leadership support and coordination.
- Ability to anticipate the MD's requirements.
Preferred Requirements:
- Willingness to travel as required.
- Flexible to work beyond regular office hours when necessary.
- Immediate joiners are preferred.
Key Performance Indicators (KPIs):
- Calendar and schedule management efficiency.
- Timely closure of MD-assigned tasks.
- Accuracy of reports and documentation.
- Meeting coordination and follow-up completion.
- Response time to communications.
- Confidentiality and compliance adherence.
- Stakeholder satisfaction.
- Effective coordination across departments.
This role requires a highly organized, dependable, and proactive professional who can act as the Managing Director's trusted support, ensuring seamless executive operations and effective coordination across the organization.
Pay: ₹30,000.00 - ₹50,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
- Leave encashment
- Provident Fund
Work Location: In person
