Job Description – MIS Coordinator
1. Sales Order & Dispatch Coordination
· Process sales orders in the system as per approved terms.
· Coordinate with plant, warehouse, and logistics for timely dispatch of fertilizers.
· Monitor rake/road dispatch.
· Track delivery status and update the sales team.
2. Documentation & Compliance
· Verify invoices, e-way bills, and transport documents.
· Ensure compliance with government fertilizer control orders (FCO), subsidy documentation (POS sales) and company policies.
· Maintain proper record of dispatches.
3. MIS & Reporting
· Prepare daily / weekly / monthly sales reports.
· Maintain:
o Product-wise sales data
o Dealer-wise lifting
o Target vs achievement
o Pending orders & dispatch status
· Share real-time sales and stock position with the marketing team.
4. Dealer & Customer Coordination
· Act as a communication link between the field sales team, plant, and dealers.
· Handle dealer queries regarding supply, billing, and material availability.
· Follow up for pending indents, payments, and confirmations.
5. Stock & Allocation Monitoring
· Monitor warehouse stock and in-transit material.
· Assist in state/district allocation planning.
· Support in rake planning and material movement.
6. Payment & Outstanding Tracking
· Coordinate with the accounts team for payment updates.
· Maintain dealer outstanding and dispatch hold/release status as per company policy.
7. Data Management
· Maintain accurate records in SAP.
· Ensure timely system entry of orders & dispatch details
8. Support to Sales & Marketing Team
· Assist in sales forecasting and demand planning.
· Provide required data for review meetings.
· Support in tender/ institutional supply documentation.
Key Skills Required
· Knowledge of fertilizer products and subsidy system
· SAP & MS Excel proficiency
· Coordination & communication skills
· Data analysis and reporting
· Time management and follow-up skills
KPI / Performance Indicators
· Timely order processing & dispatch
· Accuracy in MIS and documentation
· Dealer satisfaction & query resolution time
· Target vs dispatch coordination efficiency
· Outstanding and payment follow-up support
Pay: ₹350,000.00 - ₹500,000.00 per year
Work Location: In person
