We are looking for a responsible and organized Secretary to the CEO who will handle basic administrative tasks, support front office operations, and assist in daily coordination activities. The candidate should possess good communication skills, time management abilities, and a professional approach while handling internal and external coordination.
Key ResponsibilitiesExecutive & Administrative Support
- Manage and maintain the CEO’s schedule, meetings, and appointments.
- Handle day-to-day administrative and coordination activities.
- Prepare meeting notes, MOMs, and follow-up trackers.
- Maintain office records, documents, and filing systems.
- Coordinate with different departments for updates and task closures.
- Assist in preparing reports, presentations, and basic documentation.
- Manage incoming calls, emails, and correspondence on behalf of the CEO.
- Ensure timely communication and follow-ups with clients and vendors.
Front Office Operations
- Handle front desk and reception responsibilities professionally.
- Welcome and assist visitors, clients, and guests.
- Manage incoming and outgoing couriers, parcels, and office communication.
- Maintain office attendance records and visitor registers.
- Coordinate pantry, housekeeping, and general office maintenance requirements.
- Ensure smooth day-to-day front office functioning.
Coordination & Support
- Coordinate meetings, conference calls, and travel arrangements if required.
- Support HR and admin activities during events or office requirements.
- Maintain confidentiality of official information and documents.
- Assist in ensuring discipline and smooth office operations.
Required Skills
- Good verbal and written communication skills.
- Basic knowledge of MS Office (Excel, Word, Outlook, PowerPoint).
- Strong organizational and multitasking abilities.
- Professional attitude and presentable personality.
- Ability to work under pressure and manage timelines.
- Good coordination and follow-up skills.
Qualification
- Graduate in any discipline.
- Additional certification in administration or office management will be preferred.
Experience
- 1–3 years of experience in administration, front office, or executive assistance roles preferred or freshers may also apply
Language - English, Hindi & Kannada
Pay: ₹10,000.00 - ₹15,000.00 per month
Work Location: In person
