Job Description – HR Executive
Job Title: HR Executive
Department: Human Resources
Location: Ahmedabad
Reports To: Managing Director
Job Summary
The HR Executive will be responsible for managing day-to-day HR operations at the site, ensuring statutory and client compliance requirements are met, maintaining employee records, supporting payroll and attendance processes, handling employee grievances, and coordinating with consultants for labor law compliance. The role requires strong coordination skills, attention to detail, and the ability to manage client audits and internal reporting effectively.
Key Responsibilities:
Compliance & Client Audit Management
- Coordinate and support client audits and compliance inspections.
- Ensure timely submission of all monthly compliance-related documents to clients.
- Maintain HR and statutory records as required by clients and regulatory authorities.
- Coordinate with consultants by providing accurate and timely data for statutory and legal compliance filings.
Attendance & Payroll Support
- Monitor and maintain employee attendance records.
- Verify attendance data and prepare monthly timesheets for payroll processing.
- Coordinate with payroll and relevant departments to ensure accurate salary processing.
- Resolve attendance and timesheet discrepancies.
HRMS & Employee Lifecycle Management
- Facilitate employee onboarding and induction processes.
- Create and maintain employee records in the HRMS.
- Update employee information, transfers, promotions, and separations in the system.
- Ensure all employee documentation is complete and properly maintained.
Employee Relations
- Address employee queries and grievances in a timely and professional manner.
- Act as the first point of contact for employee HR-related concerns.
- Support employee engagement and welfare initiatives.
- Ensure adherence to company policies and procedures.
Employee Advances & Documentation
- Process and maintain records of employee advances as per company policies.
- Verify supporting documents and approvals before disbursement.
- Track recovery and reconciliation of employee advances.
MIS & Reporting
- Prepare and submit periodic MIS reports for management review.
- Maintain HR dashboards and employee-related data records.
- Generate reports related to attendance, manpower, compliance, employee advances, and other HR metrics.
- Ensure accuracy and timely submission of internal reports.
Qualifications & Experience
- Bachelor's Degree in Human Resources, Business Administration, Commerce, or related field.
- 2–5 years of experience in HR operations, compliance, or site HR activities.
- Experience handling client audits and statutory compliance coordination will be preferred.
Required Skills
- Knowledge of labor laws and statutory compliance requirements.
- Experience with HRMS and attendance management systems.
- Strong proficiency in Microsoft Excel, Word, and reporting tools.
- Good communication and interpersonal skills.
- Strong organizational and documentation skills.
- Ability to handle confidential information with integrity.
- Problem-solving and employee grievance-handling capabilities.
Key Performance Indicators (KPIs)
- Successful closure of client audits with minimal observations.
- Timely monthly compliance submissions.
- Accuracy of attendance and timesheet processing.
- Timely onboarding and HRMS record updates.
- Effective resolution of employee grievances.
- Accuracy and timeliness of MIS reporting.
- Compliance with company policies and statutory requirements.
Employment Type: Full-Time
Working Days: 6 days (Sundays Weekly Off)
Salary: As per Company Standards / Experience
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
- Commuter assistance
- Health insurance
- Paid time off
- Provident Fund
Experience:
- HRMS Software: 2 years (Required)
License/Certification:
- Driving Licence (Preferred)
Willingness to travel:
Work Location: Hybrid remote in Ahmedabad, Gujarat
