Job Description – Accountant (Logistics & Transport Business)
Job Title: Accountant
Department: Accounts & Finance
Industry: Logistics & Transportation
Location: Zirakpur
Reports To: Finance Manager / Director
Job Summary
The Accountant is responsible for managing all accounting and financial activities of the logistics company, ensuring accurate bookkeeping, timely billing, vendor payments, statutory compliance, and financial reporting. The role requires close coordination with operations, billing, and management teams.
Key Responsibilities1. Accounts & Bookkeeping
- Maintain daily accounting entries in Tally/ERP.
- Record all receipts, payments, journal vouchers, and bank transactions.
- Maintain cash book, ledger, and general accounts.
- Perform bank reconciliation on a regular basis.
2. Billing & Invoicing
- Prepare customer invoices as per agreed rates.
- Verify PODs, LR/GR, trip sheets, and delivery records before billing.
- Generate monthly invoices and customer statements.
- Follow up for outstanding payments.
3. Vendor & Transporter Payments
- Verify transporter bills and trip expenses.
- Process vendor and driver payments.
- Maintain records of advances and settlements.
- Reconcile vendor accounts regularly.
4. GST & Statutory Compliance
- Prepare and file GST returns.
- Reconcile GST data with books.
- Maintain TDS records and compliance.
- Assist in audits and statutory documentation.
5. Financial Reporting
- Prepare daily cash flow reports.
- Generate weekly and monthly MIS reports.
- Monitor receivables and payables.
- Support preparation of Profit & Loss and Balance Sheet.
6. Logistics Accounting
- Verify freight charges and transportation expenses.
- Monitor diesel, toll, and vehicle maintenance expenses.
- Maintain trip-wise profitability reports.
- Track route-wise revenue and costs.
7. Payroll & Employee Accounts
- Process salary and reimbursement payments.
- Maintain employee advances and recoveries.
- Handle PF, ESIC, and statutory deductions (if applicable).
8. Documentation
- Maintain proper records of invoices, PODs, LRs, e-way bills, and supporting documents.
- Ensure all accounting records are properly filed and available for audits.
Required Skills
- Strong knowledge of accounting principles.
- Experience in Tally ERP/Tally Prime and Microsoft Excel.
- Knowledge of GST, TDS, and taxation.
- Good analytical and reconciliation skills.
- Excellent attention to detail.
- Ability to work under deadlines.
Qualifications
- B.Com / M.Com / MBA (Finance) or equivalent.
- 3–5 years of accounting experience.
- Experience in the logistics or transport industry preferred.
Preferred Knowledge
- Transport billing and freight accounting.
- Vehicle expense accounting.
- Customer and vendor reconciliation.
- Logistics ERP systems.
- Banking and cash management.
Key Performance Indicators (KPIs)
- 100% accurate accounting entries.
- Monthly billing completed on time.
- Vendor payments processed within agreed timelines.
- GST and TDS filed without delay.
- Daily bank reconciliation completed.
- Reduction in outstanding receivables.
- Accurate monthly MIS submission.
- Zero major audit observations.
Salary
As per experience and company policy.
This job description is well suited for a logistics company handling PTL, FTL, warehousing, 3PL, distribution, and transport operation
Pay: ₹15,000.00 - ₹35,000.00 per month
Work Location: Remote
