Job Description
Position
Executive Assistant & Social Media Manager
Location
Akurdi, Pune
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Position Summary
The Executive Assistant & Social Media Manager will serve as the trusted right hand to the President, ensuring smooth day-to-day executive operations while building and enhancing the personal and institutional brand of Dr. Bharat Chavan Patil and DYPERF across digital platforms.
The role combines executive administration, strategic coordination, content creation, event management, branding, public relations, and social media management. The ideal candidate is highly organized, proactive, creative, technologically savvy, and capable of working in a fast-paced educational environment with complete confidentiality.
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Key Responsibilities
A. Executive Assistance
- Manage the President's calendar, appointments, meetings, travel, and priorities.
- Coordinate with directors, principals, deans, faculty, and external stakeholders.
- Prepare meeting agendas, minutes, presentations, and follow-up action items.
- Draft professional correspondence, speeches, emails, and official communications.
- Track important deadlines and ensure timely completion of assignments.
- Screen calls, visitors, and meeting requests.
- Maintain confidential files, documents, and executive records.
- Organize domestic and international travel, accommodation, and itineraries.
- Coordinate Board meetings, committee meetings, and executive reviews.
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B. Personal Brand Management
Develop and strengthen the public profile of Dr. Bharat Chavan Patil as an educational leader.
Responsibilities include:
- Build a consistent professional image across all digital platforms.
- Plan thought leadership content.
- Publish educational insights and leadership articles.
- Coordinate interviews and media interactions.
- Maintain biography, achievements, awards, and media kits.
- Manage speaking engagements and invitations.
- Monitor online reputation and media mentions.
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C. Social Media Management
Manage official accounts across:
- LinkedIn
- Instagram
- Facebook
- X (Twitter)
- YouTube
- Responsibilities:
- Monthly content calendar.
- Daily posting schedule.
- Content writing.
- Graphic coordination.
- Video publishing.
- Community engagement.
- Comment moderation.
- Growth strategies.
- Analytics and reporting.
- Campaign planning.
- Brand consistency.───
D. Content Creation
Coordinate production of:
- Leadership videos
- Educational reels
- Podcasts
- Interviews
- Student success stories
- Faculty achievements
- Institutional announcements
- Event promotions
- Articles
- Blogs
- Newsletters
- Work closely with photographers, graphic designers, video editors, and content creators.
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E. Event Coordination
Support the President during:
- Conferences
- Seminars
- TEDx events
- Convocations
- Guest lectures
- International collaborations
- Corporate meetings
- Podcasts
- Institutional celebrations
- Responsibilities include:
- VIP coordination
- Guest communication
- Protocol management
- Stage coordination
- Speech preparation
- Event logistics
- Media coverage───
F. Communication & Public Relations
- Liaise with media houses.
- Coordinate press releases.
- Prepare speeches and keynote presentations.
- Build relationships with industry leaders and academic institutions.
- Maintain stakeholder databases.
- Support strategic partnerships.
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G. Digital Marketing Support
Coordinate campaigns for DYPERF programs, including:
- MBA
- IACSD
- Leadership with AI
- Certificate in Data Science
- Pre-CAT
- Post Doctoral Fellowship (PDF)
- D.Litt
- Responsibilities:
- Campaign planning
- Lead generation coordination
- Landing page coordination
- Email campaigns
- Webinar promotions
- Performance monitoring───
H. Documentation & Knowledge Management
Maintain:
- Photo archives
- Video archives
- Presentation repository
- Speech library
- Award documentation
- Media coverage
- Event reports
- Institutional achievements
- Executive dashboard
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Desired Skills
- Excellent English communication (written and verbal)
- Exceptional organisational and time-management skills
- Strong interpersonal skills
- High level of confidentiality and professionalism
- Creative storytelling and copywriting
- Social media strategy and execution
- Photography and visual aesthetics
- Basic video editing knowledge
- Presentation design
- Attention to detail
- Ability to manage multiple priorities
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Software Proficiency
- Microsoft Office
- Google Workspace
- Canva
- ChatGPT and AI productivity tools
- Meta Business Suite
- LinkedIn
- YouTube Studio
- Instagram Professional Tools
- Trello/Asana/ClickUp (preferred)
- Adobe Express or similar creative tools
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Educational Qualifications
- Bachelor's degree (mandatory)
- Master's degree preferred
- MBA / Mass Communication / Marketing / Journalism / Digital Media preferred
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Experience
- 3–7 years in Executive Assistance, Corporate Communications, Digital Marketing, Public Relations, or Social Media Management.
- Experience supporting senior executives or CXOs is preferred.
- Experience in education, universities, or corporate sectors will be an advantage.
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Key Performance Indicators (KPIs)
- Executive calendar adherence and scheduling efficiency
- Timely completion of executive tasks
- Quality and turnaround of presentations and communications
- Growth in social media followers and engagement
- Consistency of content publishing
- Media coverage achieved
- Event execution quality
- Response time to stakeholder communications
- Digital campaign performance
- Brand visibility and thought leadership initiatives
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Personal Attributes
- Positive attitude
- Integrity and discretion
- Self-motivated
- Creative thinker
- Detail-oriented
- Calm under pressure
- Strong problem-solving skills
- Professional appearance and etiquette
- High ownership and accountability
- Passion for education and innovation
Pay: ₹25,000.00 - ₹65,000.00 per month
Work Location: In person
