Job Description – Administration Manager
Organization: eVidyaloka Trust
Location: Jayanagar 9th Block, Bengaluru
Work Schedule: Monday to Friday – Work from Office | Saturday – Half Day (Work from Home)
About the Role
eVidyaloka Trust is looking for a proactive and detail-oriented Administration Manager to oversee day-to-day administrative operations, procurement, vendor management, office facilities, and documentation. The ideal candidate should be highly organized, capable of handling multiple responsibilities, and committed to ensuring smooth office operations.
Key Responsibilities
- Oversee the day-to-day administration and smooth functioning of the office.
- Coordinate with vendors for procurement of office supplies, housekeeping materials, IT equipment, and other office requirements.
- Obtain quotations from multiple vendors and prepare comparative statements for management review and approval.
- Raise Purchase Orders (POs) and ensure timely issuance to vendors.
- Upload Purchase Orders, quotations, invoices, and other procurement documents in Smartsheet.
- Follow up with vendors for invoices, supporting documents, deliveries, and payment-related queries.
- Coordinate with the Finance team to facilitate timely invoice processing and payments.
- Maintain and reconcile petty cash records and prepare periodic reports.
- Coordinate employee travel arrangements, including flight, train, bus, and hotel bookings, ensuring cost-effective and timely travel.
- Manage office facilities, maintenance, Annual Maintenance Contracts (AMCs), repairs, and housekeeping services.
- Maintain inventory of office assets, stationery, and consumables.
- Ensure proper documentation and record maintenance for procurement and administrative activities.
- Support internal and statutory audit requirements by maintaining organized administrative records.
- Coordinate with internal stakeholders to address administrative requirements and provide operational support.
- Identify and implement process improvements to enhance administrative efficiency.
Desired Candidate Profile
- Bachelor's degree in any discipline.
- Minimum 5 years of experience in Administration, Office Operations, Facilities Management, or Procurement.
- Experience in vendor management, procurement, purchase order processing, travel coordination, and office administration.
- Good knowledge of petty cash management and documentation.
- Proficiency in MS Office (especially Excel, Word, and Outlook); experience with Smartsheet or similar workflow/document management software is preferred.
- Strong communication, negotiation, organizational, and multitasking skills.
- Ability to work independently, prioritize tasks, and meet deadlines.
What We Offer
- Opportunity to work with a mission-driven organization transforming rural education.
- A collaborative and supportive work environment.
- Exposure to end-to-end administration and operations management.
- An opportunity to contribute to meaningful social impact.
Pay: ₹50,000.00 - ₹60,000.00 per month
Work Location: In person
