Job Summary:
We are seeking a meticulous Accounts Payable (AP) Associate to manage the end-to-end vendor invoice workflow for our clients. The primary focus of this role is to systematically audit client email inboxes to ensure no bills are missed, accurately enter and code invoices into our payment software, and strictly follow established Standard Operating Procedures (SOPs).
Key Responsibilities
- Inbox Auditing: Daily monitor and audit assigned client email inboxes to ensure 100% of incoming vendor bills are captured and processed.
- Data Entry & Coding: Review and proof vendor bills, entering them into the payment software with precise General Ledger (GL) account codes.
- SOP Compliance: Ensure all bills are processed in strict accordance with client-specific SOPs and vendor Terms & Conditions (T&Cs).
- Payment Tracking: Monitor the payment pipeline and mark bills as "Paid" in the software immediately upon disbursement.
- Discrepancy Resolution: Identify and flag billing errors, duplicates, or missing information, coordinating with clients/vendors to resolve them.
- Coordination: Need a friendly coordination with the Finance team as and when required
Qualifications & Requirements
- Experience: Min 2 year of dedicated Accounts Payable or high-volume data entry experience.
- Skills: Exceptional attention to detail, process-driven mindset, and strong time management.
- Tech Stack: Proficiency with corporate email (Outlook/Gmail), Microsoft Excel, and an awareness about the modern AP/payment software (e.g., Bill.com, ramp , Brex,QuickBooks, Xero, Netsuite,).is an additional advanatge.
- Education: Bachelor's degree in Commerce
Pay: ₹20,000.00 - ₹28,000.00 per month
Application Question(s):
- Are you comfortable with the Work timing (3 PM - 12 AM, Monday to Friday)?
- Are you willing to work from our office location at Kaloor, Cochin?
- What is your current salary package (in hand after all deductions)?
- What is your expected salary package (in hand after all deductions)?
- How soon can you join if selected? You can provide the Notice Period with your current employer.
- Total years of experience in accounts?
- List the responsibilities that you are handling currently.
- How good are you in MS Excel / total years of experience in using excel?
- On a scale of 1–10, how would you rate your proficiency with AI tools that support your daily work?
- Which AI tools have you commonly used in your previous roles?
Work Location: In person
