HR & Administration Executive
Location: Cuffe Parade / Colaba, Mumbai
Job Type: Full-time, Work from Office
Salary: ₹25,000–₹35,000 per month, based on experience
Experience: 2–5 years
About the Role
We are looking for a responsible and dependable HR & Administration Executive who can independently manage HR, recruitment, employee coordination, office administration, travel bookings and logistics.
This is a mid-level, hands-on role. The candidate should be able to manage routine responsibilities with minimum supervision, maintain proper records and complete follow-ups without repeated reminders.
The position is based in Cuffe Parade, Mumbai. Candidates must be able to commute daily and should be comfortable with occasional local or outstation travel.
HR and Recruitment Responsibilities
- Handle end-to-end recruitment for office staff, engineers, supervisors, site staff and support teams.
- Post vacancies, screen résumés, shortlist candidates and schedule interviews.
- Coordinate candidate selection, offer letters, joining and onboarding.
- Maintain employee records, attendance, leave and manpower trackers.
- Prepare monthly attendance and payroll input sheets.
- Manage employee documentation and exit formalities.
- Coordinate between management, office employees and site teams.
- Maintain PF, ESIC, professional tax and other employee-related records.
- Maintain confidentiality of employee and salary information.
Travel and Booking Responsibilities
- Book flights, trains, buses and other travel arrangements.
- Arrange hotels, guest houses and employee accommodation.
- Coordinate airport and railway-station pickups and drops.
- Arrange local transportation, cabs and vehicles.
- Compare options and make practical and cost-effective bookings.
- Maintain records of bookings, cancellations, expenses and reimbursements.
Logistics and Coordination Responsibilities
- Coordinate employee mobilisation and movement to different project locations.
- Arrange travel and accommodation for newly joining or transferred employees.
- Coordinate the movement of documents, materials and office requirements when needed.
- Follow up with hotels, travel agents, transporters and other service providers.
- Handle urgent travel or logistical requirements efficiently.
- Coordinate with site teams regarding staff arrival, accommodation and transportation.
Administration Responsibilities
- Manage routine office-administration activities.
- Maintain organized physical and digital filing systems.
- Coordinate couriers, office supplies, vendors and service providers.
- Assist management with schedules, reminders, reports and pending follow-ups.
- Maintain HR, recruitment, travel, logistics and administrative trackers.
Candidate Requirements
- Graduate in HR, Business Administration, Management or a related field.
- 2–5 years of experience in HR, recruitment, administration or coordination.
- Ability to independently manage recruitment and employee coordination.
- Knowledge of attendance, payroll inputs and employee documentation.
- Experience in travel, accommodation and logistics coordination.
- Good working knowledge of Excel, Word, email and recruitment portals.
- Good communication, organization and follow-up skills.
- Construction, contracting, engineering or project-company experience will be preferred.
Personal Qualities
We are looking for someone who is:
- Honest, responsible and hardworking.
- Able to work independently with minimum supervision.
- Organized, disciplined and consistent with follow-ups.
- Proactive and willing to take ownership.
- Comfortable coordinating with employees, candidates, vendors and site teams.
- Interested in stable, long-term employment.
- Willing to commute daily to Cuffe Parade and travel when required.
*
Please apply only if you are genuinely interested in a combined role covering HR, administration, travel bookings and logistics coordination.
Work Location: In person — Cuffe Parade / Colaba, Mumbai
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
