Procurement & Finance Manager
Designation: Procurement & Finance Manager
Reporting to: Management / Director
Industry: Interior Design / Architecture / Project Execution
Employment Type: Full-Time
He will be responsible for managing the company's procurement, vendor management, purchasing, cost control, accounts coordination, cash flow monitoring, budgeting, and financial reporting. The role requires close coordination with Management, Projects, Design, Production, Stores, Accounts, and Vendors to ensure timely procurement and effective financial control.
Key Responsibilities:
Procurement Management
- Develop and implement procurement plans based on project and operational requirements.
- Source materials, products, services, and vendors at competitive prices.
- Obtain and compare quotations and negotiate pricing, credit terms, delivery schedules, and payment terms.
- Raise and monitor Purchase Orders (POs).
- Ensure procurement is carried out within approved budgets and project timelines.
- Coordinate with project and production teams to understand material requirements.
- Monitor material availability and delivery schedules.
- Ensure proper documentation for all purchases.
B. Vendor Management
- Identify, evaluate, and onboard reliable vendors and suppliers.
- Maintain an updated vendor database.
- Negotiate commercial terms, payment terms, warranties, and service agreements.
- Monitor vendor performance, quality, pricing, and delivery commitments.
- Resolve vendor-related disputes and payment or delivery issues.
- Develop long-term relationships with strategic suppliers.
C. Finance & Cost Control
- Prepare and monitor departmental and project budgets.
- Track project-wise procurement costs against approved budgets.
- Monitor cash flow requirements and upcoming payment commitments.
- Coordinate with Accounts for vendor payments, invoices, and reconciliations.
- Review purchase invoices, quotations, POs, GRNs, and supporting documents.
- Monitor outstanding vendor payments and receivables, wherever applicable.
- Identify cost-saving opportunities and control unnecessary expenditure.
- Prepare periodic cost and financial reports for Management.
Project Financial Coordination
- Coordinate with Project Managers to monitor project budgets and expenses.
- Track material and procurement costs against project estimates.
- Identify cost overruns and communicate deviations to Management.
- Support project profitability analysis.
- Ensure procurement decisions are aligned with project margins and commercial objectives.
Inventory & Stores Coordination
- Coordinate with Stores/Warehouse for material receipt and documentation.
- Monitor inventory levels and avoid over-purchasing or stock shortages.
- Ensure purchase quantities are aligned with actual requirements.
- Review stock movement and material consumption reports.
- Coordinate material returns, replacements, and damaged goods with vendors.
· Maintain proper documentation for quotations, POs, invoices, GRNs, payment requests, and vendor agreements.
· Support internal and statutory audits by providing required records.
· Ensure appropriate authorization for purchases and payments.
· Maintain confidentiality of company financial and commercial information.
MIS & Reporting
Prepare and submit regular reports including:
- Procurement Status Report
- Vendor Comparison Report
- Purchase Order Tracker
- Project-wise Procurement Cost Report
- Budget vs. Actual Report
- Vendor Outstanding Report
- Cash Flow Requirement Report
- Material Purchase & Consumption Report
- Cost Saving Report
- Monthly Finance & Procurement MIS
- Project Profitability / Cost Variance Report
Required Qualifications
- Bachelor's degree in Finance, Commerce, Business Administration, Supply Chain, Procurement, or a related field.
- MBA / PG qualification in Finance, Supply Chain, or Procurement will be an advantage.
- Strong knowledge of procurement, finance, costing, budgeting, and vendor management.
- Proficiency in MS Excel and accounting/ERP software.
- Experience with procurement and financial MIS is preferred.
Experience
- 5–10 years of relevant experience in Procurement, Finance, Commercial, or a combined Procurement & Finance role.
- Experience in interior design, architecture, construction, furniture, manufacturing, or project-based businesses will be preferred.
- Candidates serving notice period or with 15 days can join are preferred.
Pay: ₹18,567.43 - ₹60,767.44 per month
Work Location: In person
