Job Description – Admin Executive
Admin Executive
Job Summary
We are looking for a proactive, organized, and tech-savvy Admin Executive to oversee day-to-day administrative operations and ensure the smooth functioning of the office. The ideal candidate should possess excellent organizational and communication skills, along with the ability to leverage AI tools to improve productivity and streamline administrative processes.
Key Responsibilities
- Manage daily office administration and ensure smooth office operations.
- Maintain office supplies, stationery, and inventory records.
- Coordinate with vendors for office maintenance, housekeeping, and facility management.
- Handle courier services, incoming/outgoing mail, and office correspondence.
- Maintain office files, records, and documentation.
- Schedule meetings, manage calendars, and coordinate conference room bookings.
- Assist HR with employee onboarding, ID card issuance, and office-related documentation.
- Coordinate travel bookings, accommodation, and transportation arrangements.
- Monitor office equipment and coordinate repairs or maintenance.
- Process vendor invoices and maintain administrative expense records.
- Ensure office cleanliness, safety, and compliance with company policies.
- Prepare reports, meeting minutes, and presentations for management.
- Use AI tools to draft emails, summarize documents, prepare reports, and automate routine administrative tasks.
- Research and recommend AI-powered solutions to improve office efficiency and productivity.
Required Skills
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Experience with Google Workspace (Docs, Sheets, Drive).
- Knowledge of AI tools such as ChatGPT, Microsoft Copilot, Gemini, or similar productivity tools.
- Ability to use AI tools responsibly while maintaining confidentiality.
- Strong attention to detail and problem-solving skills.
- Excellent coordination and interpersonal skills.
Qualifications
- Bachelor's degree in Business Administration, Commerce, or a related field.
- 1–3 years of experience in Administration or Office Management.
- Freshers with excellent administrative and technology skills may also apply.
Preferred Qualifications
- Experience in office administration and facility management.
- Familiarity with HRMS or ERP software.
- Experience using AI-powered productivity tools in a professional environment.
- Knowledge of digital documentation and workflow automation.
Key Performance Indicators (KPIs)
- Smooth day-to-day office operations.
- Timely completion of administrative tasks.
- Efficient vendor and facility management.
- Accuracy in documentation and record keeping.
- Effective utilization of AI tools to improve productivity.
- Employee and visitor satisfaction.
- Compliance with company policies and procedures.
Job Details
- Position: Admin Executive
- Department: Administration
- Employment Type: Full-Time
- Experience: 1–3 Years
- Location: Surat, Gujarat
Preferred Candidate Profile
- Self-motivated and detail-oriented professional.
- Strong organizational and coordination skills.
- Comfortable learning and adopting new technologies.
- Proactive mindset with excellent problem-solving abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Passion for using AI and automation tools to improve workplace efficiency.
Pay: ₹10,086.65 - ₹15,000.00 per month
Work Location: In person
