Executive Assistant to Managing Director – Real Estate
Reporting To: Managing Director
Industry: Real Estate
Location: Vileparle, Mumbai
Job Summary
We are looking for a smart, organised and responsible Executive Assistant to the Managing Director with a strong background in Administration and Accounts Coordination. The candidate will be responsible for managing the MD’s day-to-day administrative activities, documentation, accounts follow-ups, MIS, coordination with internal departments and external parties, and maintaining confidentiality of business information.
Key Responsibilities
- Manage the MD’s calendar, meetings, appointments, reminders and daily schedule.
- Coordinate with Accounts, Finance, Legal, Sales, Projects and Administration teams on behalf of the MD.
- Maintain and track payments, outstanding receivables/payables, expenses, invoices and account-related follow-ups.
- Prepare and maintain MIS reports, Excel trackers, payment schedules and management reports.
- Coordinate with CA, auditors, banks, vendors and other external agencies as required.
- Maintain records of agreements, property documents, invoices, approvals and other important company documents.
- Follow up on pending tasks, payments, approvals and commitments and provide regular status updates to the MD.
- Assist in preparation of business correspondence, letters, presentations and reports.
- Coordinate meetings, prepare agendas and Minutes of Meetings (MOM), and follow up on action points.
- Handle travel arrangements, bookings and other administrative requirements of the MD.
- Maintain confidentiality of financial, business and management-related information.
- Support general office administration and ensure smooth coordination between the MD and various departments.
Candidate Profile
- Graduate in Commerce / Finance / Business Administration preferred.
- 3–7 years of experience in Executive Assistance, Administration, Accounts Coordination or similar role.
- Experience in a Real Estate / Construction company will be preferred.
- Good understanding of basic accounting, invoices, payments, reconciliation and financial documentation.
- Strong knowledge of MS Excel, Word, PowerPoint and email correspondence.
- Excellent follow-up, coordination and documentation skills.
- Good written and verbal communication skills.
- Mature, trustworthy and capable of handling confidential information.
- Should be proactive, detail-oriented and comfortable working directly with senior management.
Preferred Candidate: Someone who is strong in Administration + Accounts coordination rather than only secretarial/PA responsibilities, and who can independently track multiple tasks and provide timely updates to the MD
Share your resume on [email protected] / [email protected] or WhatsApp at +919930145112
Job Type: Full-time
Pay: ₹25,000.00 - ₹35,000.00 per month
Language:
Work Location: In person
