Oversee and ensure seamless, accurate, and timely flow of data, information, and updates across departments in accordance with established SOPs, enabling smooth inter-departmental functioning.
Review and approve Work Allotments prepared by the team, ensuring all vendor scopes are clearly defined and documented as per site instructions, with a focus on accuracy and timeliness.
Lead and monitor all Contract Allotment activities including documentation, data integrity, compliance, and MIS reporting, ensuring consistency and zero errors across all processes.
Supervise the end-to-end Vendor Registration process and ensure all statutory compliance documents are collected and verified without delays.
Review and ensure the timely generation and dissemination of weekly reports on pending vendor requests to all concerned HODs for prompt action and resolution.
Ensure strict adherence to timelines for forwarding Work Allotments to the billing team, minimizing any delays in processing and invoicing.
Collaborate with the Site and Accounts teams for timely processing of Retention Dues post project closure, ensuring all supporting documentation is in order.
Guide the team in collecting and validating vendor Balance Confirmations, Credit Notes, and GST Compliance details on a periodic basis.
Provide the Site team with up-to-date Rate Data to facilitate effective and timely decision-making during rate negotiations.
Build and maintain a centralized project-wise vendor database, including historical and ongoing work allotments, and ensure it's accessible to HODs and management when required.
Develop a structured database of prospective vendors, capturing their interest and capabilities for potential work opportunities, and share the same with relevant decision-makers.
Mentor and lead the billing team, ensuring process discipline, professional development, and alignment with company goals.
