To manage PF, Pension, EDLI and statutory compliance operations, ensuring accurate processing, timely settlements, and full regulatory adherence
Manage end-to-end PF, Pension, EDLI, and statutory compliance operations, including coordination with EPFO, PF Trust, auditors, and internal departments to ensure accurate processing and timely service delivery
Challenges:
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Achieving 100% KYC Compliance (Aadhaar seeding for all members)
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Ensuring 100% E-Nomination Completion for all PF members
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Timely Processing and Disbursement of PF Loans
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Zero NC during RPFC Inspections
Key Result Areas/Accountabilities
Supporting Actions
PF Operations & PF Loan Management
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Manage issuance of PF, Special and NR loans for all eligible employee, ensuring accurate calculation and disbursement as per company/trust policy.
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Prepare loan vouchers, loan statements, and ensure proper documentation with employee acknowledgment for audit purposes.
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Perform monthly reconciliation of loan disbursements, EMI deduction, recovery of loan amounts and interest with the Accounts Department/Trust Office.
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Prepare monthly PF contribution, EMI recovery, and interest recovery reports.
Pension (EPS) & EPFO Compliance
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Handle pension-related claims (monthly pension, withdrawals, transfer, etc.) in compliance with the EPFO Act.
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Prepare and submit required EPFO forms (Form 4, 5, 7, etc.) accurately and on time.
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Fill and manage pension applications through the EPFO portal.
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Manage UAN generation, PF/Pension number allotment to the new joiners
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Ensure prompt processing and closure of pension claims, including special cases (e.g., death cases) as per management guidelines.
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Upload monthly ECR and Update NCP (Non-Contributory Period) days and ensure accuracy in all statutory filings
Coordination with the EPFO Officials and
Ensuring 100% Statutory Compliance
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Approve online PF transfer claims and ensure timely KYC updates and approvals through the EPFO portal.
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Submit documents to RPFC on time and maintain regular communication with EPFO/RPFC offices and PF Trust for updates and grievance resolution.
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Maintain complete and accurate records of all pension-related documents for audit purposes.
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Coordinate and facilitate annual PF inspection, ensuring 100% compliance and documentation readiness.
Coordination with the PF trust and Ensuring 100% Statutory Compliance
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Ensure compliance with PF Trust rules, EPFO guidelines, and statutory requirements.
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Coordinate with PF Trust for claim approvals, fund management, and policy implementation
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Process PF Trust claims (advance/withdrawal/settlement) as per Trust rules
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Prepare and submit periodic reports/returns to PF Trust and management
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Coordinate with auditors for PF Trust audit and ensure audit readiness
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Monitor PF contributions, interest calculation, and fund reconciliation with Trust accounts
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Maintain proper records for inspections and statutory audits
EDLI & Insurance Management
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Prepare monthly EDLI statements along with detailed entry and exit reports, and submit them to the concerned insurance office within the prescribed timeline.
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Prepare EDLI payment vouchers for the Accounts Department to enable timely cheque preparation and submission to the insurance office.
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Prepare annual group insurance statements for policy renewal and coordinate with the insurance office for renewal premium and revised rates.
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Prepare EDLI claim statements with required supporting documents and ensure timely submitted the claim for nominees of deceased employees.
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Maintain regular coordination with the insurance office for submissions, renewals, claims, and clarification of issues.
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Handle EDLI inspections as scheduled by RPFC and ensure full compliance.
PF Full & Final Settlement, Annual Closing & Financial Reconciliation
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Update exit dates promptly upon receipt of exit letters and process full & final PF settlement for all members as per policy.
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Handle annual retirement settlements and coordinate with PF Trust to arrange required corpus funds for timely disbursement.
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Perform annual PF closing, including reconciliation of member balances, interest calculation, ledger finalization, and preparation of closing statements in compliance with PF Trust and statutory requirements.
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Maintaining operative and in operative ledger.
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Calculate and deduct TDS on applicable PF settlements/interest as per statutory norms and ensure proper reporting.
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Generate and maintain PF passbooks for members, ensuring accuracy and timely availability.
