Position: Purchase Executive
Department: Purchase / Materials Management
Location: The LaLiT Golf & Spa Resort Goa
Reporting To: Purchase Manager
Job Summary
The Purchase Executive is responsible for sourcing, procuring, and ensuring the timely availability of quality materials, equipment, and services required for the smooth operation of the resort. The role involves vendor management, negotiation, inventory coordination, cost optimization, and compliance with company procurement policies while maintaining the highest standards of quality and service.
Key Responsibilities
- Source and procure goods and services in accordance with company policies and operational requirements.
- Obtain quotations, negotiate pricing, payment terms, and delivery schedules with vendors.
- Process Purchase Requisitions (PRs) and generate Purchase Orders (POs) accurately and within defined timelines.
- Ensure timely procurement of food & beverage, housekeeping, engineering, spa, and general operating supplies.
- Coordinate with user departments to understand procurement requirements and ensure uninterrupted operations.
- Develop and maintain strong relationships with approved vendors and identify new suppliers to improve quality and cost efficiency.
- Compare supplier quotations and conduct market analysis to achieve the best value without compromising quality.
- Monitor vendor performance with respect to quality, delivery, responsiveness, and contractual commitments.
- Ensure all purchased materials meet the resort's quality standards and specifications.
- Coordinate with the receiving and stores departments for timely inspection and acceptance of goods.
- Resolve discrepancies related to pricing, quantity, damaged goods, or delayed deliveries.
- Maintain procurement records, vendor documentation, quotations, contracts, and purchase files.
- Assist in monthly inventory planning and procurement forecasting.
- Ensure compliance with hotel SOPs, audit requirements, statutory regulations, and internal controls.
- Support departmental cost-saving initiatives through strategic sourcing and value engineering.
- Prepare procurement reports, spend analysis, and vendor performance reports as required by management.
- Stay updated on market trends, pricing fluctuations, and new products relevant to the hospitality industry.
- Perform any additional responsibilities assigned by the Purchase Manager or Management.
Required Qualifications
- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Hotel Management, or a related field.
- Diploma or certification in Purchasing, Materials Management, or Supply Chain Management will be an added advantage.
Experience
- 2–4 years of experience in Purchasing or Procurement, preferably in the hospitality industry.
- Experience in luxury hotels or resorts is preferred.
Required Skills & Competencies
- Strong negotiation and vendor management skills.
- Knowledge of hospitality procurement processes and inventory management.
- Good understanding of food, beverage, engineering, housekeeping, and general purchase categories.
- Excellent communication and interpersonal skills.
- Strong analytical and problem-solving abilities.
- High level of integrity and ethical business practices.
- Ability to work under pressure and meet procurement deadlines.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Familiarity with ERP/PMS systems such as IDS, SAP, Oracle, or similar procurement software.
- Strong organizational and documentation skills.
Key Performance Indicators (KPIs)
- Timely processing of Purchase Orders.
- Procurement cost optimization and savings.
- Vendor performance and compliance.
- On-time delivery of materials.
- Procurement cycle time.
- Accuracy of procurement documentation.
- Compliance with procurement SOPs and audit standards.
- Internal customer satisfaction.
Preferred Attributes
- Detail-oriented and highly organized.
- Strong commercial acumen.
- Proactive and solution-focused approach.
- Ability to build long-term supplier relationships.
- Team player with excellent coordination skills.
- Commitment to maintaining confidentiality and professional ethics.
The LaLiT Golf & Spa Resort Goa is an equal opportunity employer committed to fostering a diverse, inclusive, and professional workplace.
Pay: ₹20,866.51 - ₹30,133.49 per month
Benefits:
- Food provided
- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Provident Fund
Work Location: In person
