Job Purpose
To prepare accurate export documents, coordinate with internal departments and external agencies, and ensure timely shipment execution in compliance with customer, customs, banking and regulatory requirements.
Key Responsibilities
- Prepare export documents such as Proforma Invoice, Commercial Invoice, Packing List, Certificate of Origin, Shipping Instructions and related declarations.
- Coordinate with production, quality, warehouse and logistics teams for timely dispatch of export orders.
- Coordinate with freight forwarders, shipping lines, transporters and CHA for shipment planning and customs clearance.
- Verify Bill of Lading, Airway Bill and other shipping documents before final issuance.
- Arrange shipment bookings and monitor container placement, stuffing, customs clearance and vessel departure.
- Prepare and submit documents required under Letter of Credit, advance payment, DP, DA and other export payment terms.
- Ensure documents comply with customer requirements, LC conditions, Incoterms and applicable export regulations.
- Coordinate with banks for document submission, negotiation, realization and closure of export transactions.
- Maintain records related to Shipping Bills, Bill of Entry, e-BRC, LUT, certificates and export incentives.
- Follow up for Export Promotion Copy, e-BRC and proof of export.
- Coordinate for product-specific documents such as Certificate of Analysis, MSDS, health certificates and inspection certificates.
- Check freight invoices, CHA bills and other shipment-related expenses.
- Maintain shipment trackers and provide regular status updates to management and customers.
- Handle documentation discrepancies, shipment amendments and customer queries.
- Maintain complete physical and digital records of all export shipments.
- Support compliance requirements related to DGFT, Customs, GST, FEMA and applicable export regulations.
Qualification
- Bachelor’s degree in Commerce, Business Administration, International Business or a related field.
- Diploma or certification in Export–Import Management will be preferred.
- Good knowledge of export documentation, customs procedures, Incoterms and international payment terms.
- Working knowledge of MS Excel, Word, ERP software and email communication.
Required Skills
- Strong attention to detail and document accuracy
- Good written and verbal communication
- Effective coordination and follow-up
- Knowledge of export and banking documentation
- Ability to manage multiple shipments and deadlines
- Good record-keeping and reporting skills
- Problem-solving ability
- Proficiency in MS Excel
Key Performance Indicators
- Accuracy of export documentation
- On-time preparation and submission of documents
- Timely shipment execution
- Minimum documentation discrepancies and amendments
- Timely receipt of e-BRC and closure of export files
- Compliance with customer, banking and regulatory requirements
- Accuracy and timely updating of shipment reports
Pay: ₹23,000.00 - ₹30,000.00 per month
Application Question(s):
- Apply only if you are comfortable within the prescribed Salary Range
- Job Location is Navrangpura, ahmedabad
- Job Timings are 9 am to 6 pm
Experience:
- Export Documentation: 2 years (Required)
Location:
- Ahmedabad, Gujarat (Ahmedabad) (Required)
Work Location: In person
