Were Hiring: Office Admin and Front Office Executive
Location: Municipal New. 8 (Old No.29) Shankar Mutt Main Road, 4th Cross Rd, Shankarapura, Bengaluru, Karnataka 560004
Job Type: Full-time and On-site
About the Role:
JAIN Group / JAIN (Deemed-to-be University) is looking for a proactive and detail-oriented Office Admin and Front Office Executive to support the smooth functioning of one of its constituent campuses. If you’re a graduate with excellent communication skills and a knack for organization, this role is for you!
Key Responsibilities:
- Manage day-to-day administrative and front office operations
- Greet and welcome visitors/clients in a professional and friendly manner.
- Answer, screen, and forward incoming phone calls promptly.
- Handle incoming and outgoing correspondence (emails, couriers, posts).
- Manage the reception area to ensure a clean and professional environment.
- Draft and format official communications (letters, circulars, reports, presentations)
- Schedule and manage appointments, meetings, and conference room bookings.
- Maintain student, staff, and institutional records
- Assist with administrative tasks such as filing, data entry, and maintaining office records
- Support academic processes such as admissions & examinations
- Coordinate with various departments to facilitate smooth communication.
- Maintain visitor records and issue visitor passes when required.
- Serve as the first point of contact for visitors, parents, and stakeholders
- Ensure organized documentation and filing systems (physical & digital)
- Handle inquiries and provide accurate information to visitors and staff.
- Support HR/Administration with travel arrangements, event coordination, and logistics.
What We’re Looking For
- Bachelors degree (preferred) or Diploma in Office Administration/Hotel Management/any relevant field.
- 3+ Years of experience in relevant field
- Proven experience as a Front Office Executive, Receptionist, or in a similar role.
- Strong communication & interpersonal skills
- Proficiency in MS Office and Advance Excel tools
- Strong organizational and multitasking abilities.
- Organized, detail-oriented, and adaptable to dynamic campus needs
- Industry preferred form Educational / Hospitality
- Professional appearance and positive attitude.
- Ability to handle confidential information with discretion.
How to Apply:
Interested candidates can share their updated resume along with a brief cover note to [email protected]
Thanks and regards,
Priyasri K
JAIN Group
9620500113
Job Type: Full-time
Pay: ₹20,000.00 - ₹35,000.00 per month
Application Question(s):
- How many kilometers is your current location from Shankar Mutt Main Road, Shankarapura? What is your current location?
Education:
Experience:
- Front office : 1 year (Required)
- Advance Excel: 1 year (Required)
Language:
License/Certification:
- Excel certification (Required)
Location:
- Bengaluru, Karnataka (Required)
Work Location: In person
