Job Summary
We are seeking a dynamic, well-groomed, and customer-focused Front Desk Executive to manage the company's reception and provide administrative support. The ideal candidate will be responsible for creating a positive first impression for visitors, handling incoming calls, coordinating with internal departments, and ensuring the smooth functioning of front office operations.
Key Responsibilities
- Welcome and greet visitors, clients, vendors, and guests in a professional and courteous manner.
- Manage the reception area and ensure it remains clean, organized, and presentable at all times.
- Handle incoming and outgoing telephone calls and direct them to the appropriate departments.
- Maintain the visitor register and issue visitor passes as per company policy.
- Coordinate visitor appointments and meeting room bookings.
- Receive, sort, and distribute incoming couriers, parcels, and official correspondence.
- Arrange dispatch of outgoing couriers and maintain courier records.
- Maintain employee contact directories and reception records.
- Coordinate with housekeeping, security, and maintenance staff to ensure smooth office operations.
- Monitor office stationery and pantry supplies and raise purchase requests when required.
- Assist the HR & Administration department with document management, employee onboarding formalities, and general administrative tasks.
- Maintain confidentiality of company information and documents.
- Support travel bookings, hotel reservations, and other administrative arrangements whenever required.
- Ensure all visitors comply with company safety and security procedures.
- Perform any other duties assigned by the Management.
Educational Qualification
- Bachelor's Degree in any discipline.
- Diploma or certification in Office Administration will be an added advantage.
Experience
- 0–3 years of experience as a Receptionist, Front Desk Executive, or Administrative Executive.
- Freshers with excellent communication and interpersonal skills are encouraged to apply.
Required Skills
- Excellent verbal and written communication skills in English and Hindi.
- Knowledge of Gujarati will be an added advantage.
- Pleasant personality with a professional appearance.
- Strong customer service and interpersonal skills.
- Good organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Basic knowledge of office administration and documentation.
- Ability to maintain confidentiality and professionalism.
Key Competencies
- Communication Skills
- Customer Service Orientation
- Time Management
- Multitasking
- Problem Solving
- Attention to Detail
- Teamwork
- Professionalism
Interested candidates may send their updated resume to:
Email: [email protected]
Contact: +91 98989 37960
Pay: ₹15,000.00 - ₹20,000.00 per month
Work Location: In person
