Logistics Manager – Export Operations & Warehouse Control
Key Responsibility Areas (KRAs)
1. Warehouse Operations Management
Responsibilities
* Manage daily warehouse operations.
* Ensure accurate stock inward and stock outward entries.
* Monitor warehouse utilization and storage efficiency.
* Ensure proper product identification, segregation, and storage.
* Maintain physical control over inventory movement.
* Implement warehouse discipline and material traceability.
Daily Monitoring
* Opening Stock
* Stock Inward
* Stock Outward
* Closing Stock
* Pending Inward Materials
* Pending Dispatches
* Warehouse Utilization %
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2. Inventory Accuracy & Stock Control
Responsibilities
* Ensure 100% inventory accuracy.
* Conduct daily stock reconciliation.
* Conduct weekly physical stock verification.
* Coordinate monthly stock audits.
* Investigate and report stock discrepancies immediately.
* Maintain damaged stock, reserved stock, and available stock records.
* Prevent inventory losses, pilferage, and unauthorized movements.
Dashboard Tracking
* Opening Stock
* Daily Inward Stock
* Daily Outward Stock
* Closing Stock
* Physical Stock vs System Stock
* Pending Inward Quantity
* Damaged Stock
* Reserved Stock
* Available Stock
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3. Export Shipment Management
Responsibilities
* Plan and execute export shipments.
* Coordinate with freight forwarders.
* Coordinate transportation to ports and CFS locations.
* Ensure timely container stuffing and dispatch.
* Monitor shipment milestones until handover.
* Escalate delays proactively.
Dashboard Tracking
* Shipment Number
* Buyer Name
* Container Number
* Dispatch Date
* CFS Arrival Status
* Freight Forwarder Details
* Vehicle Details
* Shipment Stage
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4. Freight Forwarder & Transport Coordination
Responsibilities
* Maintain strong relationships with freight forwarders.
* Negotiate transportation and logistics costs.
* Coordinate road transportation.
* Coordinate ocean freight bookings.
* Monitor vessel schedules.
* Ensure container availability.
* Track shipment timelines.
Expertise Required
* Ocean Freight Operations
* Inland Transportation
* Container Planning
* CFS Operations
* Freight Booking
* Export Dispatch Scheduling
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5. Documentation & Compliance Coordination
Responsibilities
* Ensure shipment documentation is complete and accurate.
* Coordinate with documentation teams.
* Track documentation status until shipment completion.
* Prevent shipment delays due to missing documents.
* Monitor compliance requirements.
Dashboard Tracking
* Invoice Number
* Packing List Status
* E-Way Bill Status
* Documentation Sent Date
* Pending Approvals
* Document Errors
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6. Supplier Coordination
Responsibilities
* Follow up with suppliers for pending materials.
* Track supplier commitments.
* Monitor material delays.
* Maintain material arrival schedules.
* Escalate delays impacting shipment planning.
Dashboard Tracking
* Supplier Name
* Pending Material
* Expected Arrival Date
* Actual Arrival Date
* Delay Days
* Follow-Up Status
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7. Quality Control & Error Monitoring
Responsibilities
* Coordinate stock acceptance with QC team.
* Ensure QC clearance before inventory entry.
* Monitor packing quality.
* Investigate dispatch errors.
* Track rework cases.
* Implement corrective actions.
Dashboard Tracking
* QC Checked Quantity
* QC Rejected Quantity
* Packing Errors
* Dispatch Errors
* Rework Cases
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8. Team Management
Responsibilities
* Allocate daily operational tasks.
* Monitor staff productivity.
* Ensure attendance discipline.
* Train warehouse personnel.
* Build accountability systems.
* Maintain operational SOP compliance.
Dashboard Tracking
* Daily Task Allocation
* Completed Tasks
* Pending Tasks
* Attendance
* Productivity
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9. MIS Reporting & Dashboard Management
Responsibilities
Maintain real-time dashboards and submit reports to management.
Daily Reports
* Stock Report
* Shipment Report
* Pending Dispatch Report
* Operational Exception Report
Management Dashboard
* Total Stock
* Shipments in Process
* Containers Dispatched
* Pending Documentation
* Supplier Delays
* QC Issues
* Operational Alerts
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10. Risk Control & Fraud Prevention
Responsibilities
* Ensure all inventory movements are properly authorized.
* Maintain documentary evidence for all inward and outward movements.
* Conduct surprise stock checks.
* Implement maker-checker controls.
* Identify suspicious transactions.
* Immediately report any irregularity to management.
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Required Qualifications
* Graduate in Supply Chain, Logistics, Commerce, Operations, or related field.
* Professional certifications in Logistics/Supply Chain preferred.
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Experience Requirements
* Minimum 5 years experience in export logistics and warehouse management.
* Experience handling export shipments.
* Experience coordinating with freight forwarders and transporters.
* Experience in inventory control and warehouse operations.
* Experience using ERP, Excel, and MIS dashboards.
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Technical Skills
* Inventory Management
* Warehouse Operations
* Export Logistics
* Ocean Freight Management
* Transportation Planning
* Freight Forwarder Coordination
* Documentation Tracking
* Advanced Excel
* ERP Systems
* MIS Reporting
* Data Analysis
Pay: ₹25,000.00 - ₹30,000.00 per month
Work Location: In person
