To manage the commercial and documentation activities of the Distribution Center by ensuring accurate invoicing, statutory compliance, inventory reconciliation, audit support, MIS reporting, and seamless coordination with internal departments and customers. The role is responsible for maintaining commercial accuracy while ensuring compliance with applicable GST and other statutory requirements.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Prepare customer invoices accurately in accordance with sales orders, dispatch instructions, and contractual terms.
- Prepare invoices as per Letter of Credit (LC), banking documentation, export/customer-specific documentation, and statutory requirements.
- Generate E-Way Bills, delivery challans, packing lists, and other dispatch-related documents.
- Ensure timely processing of dispatch documentation to avoid shipment delays.
- Verify pricing, discounts, taxes, freight, and other commercial terms before invoice generation.
- Prepare and process Credit Notes and Debit Notes for sales returns, pricing corrections, shortages, damages, rebates, and commercial adjustments.
- Maintain complete supporting documentation and obtain necessary approvals.
- Coordinate with Finance, Sales, and Customers for timely closure of commercial adjustments.
- Conduct monthly inventory verification and stock reconciliation.
- Coordinate physical stock counting and investigate inventory discrepancies.
- Ensure timely reconciliation between physical inventory and ERP records.
- Assist in implementing inventory control measures to minimize stock variances.
- Support periodic cycle counts and annual stock verification.
- Coordinate daily activities between Warehouse, Logistics, Sales, Finance, and Customer Service teams.
- Support dispatch planning to ensure timely order execution.
- Monitor pending dispatches and documentation status.
- Ensure smooth coordination with transporters and logistics partners.
- Ensure compliance with GST regulations in invoicing and documentation.
- Verify GST rates, HSN codes, tax calculations, and statutory requirements.
- Support Finance during GST reconciliations and statutory audits.
- Maintain compliance with company policies and applicable commercial regulations.
- Prepare daily, weekly, and monthly MIS reports related to: Inventory, Dispatches, Billing, Sales, Stock ageing, Pending invoices, Commercial transactions.
- Analyze operational data and highlight exceptions for corrective action.
- Support management with periodic performance reports and dashboards.
Skills and Abilities.
- Strong knowledge of Distribution Center and Warehouse Operations.
- Commercial documentation and invoicing.
- GST regulations and statutory compliance.
- Inventory management and stock reconciliation.
- ERP systems (SAP, Oracle, Microsoft Dynamics, Infor LN, or equivalent).
- MS Excel (Advanced), including Pivot Tables, VLOOKUP/XLOOKUP, and reporting.
- Understanding of E-Way Bill generation and logistics documentation.
- Knowledge of Letter of Credit (LC) documentation and banking requirements
Education and Experience
- Masters in Commerce (M-Com) or Degree in Supply Chain Management, Logistics, or related field
- 5–7 years of relevant experience in commercial operations, warehouse/distribution center operations, logistics, or supply chain functions in a manufacturing or trading organization.
#FEIndia
Franklin Electric is a global leader in water and energy systems, committed to continuous improvement and innovation to meet the diverse needs of our customers. Our founders in 1944 named the company after America’s pioneer electrical engineer, Benjamin Franklin, which lives on today in our culture to drive us to push boundaries and create meaningful change. We offer a comprehensive range of pumps, motors, drives, and controls for residential, commercial, agricultural, industrial, and municipal applications.
More than just a workplace, Franklin Electric is a vibrant and inclusive community of forward-thinkers, united by our mission to drive positive impact worldwide. Our culture fosters career growth and personal development, with a focus on promoting from within and nurturing talent. Our recent awards in “America's Most Responsible Companies”, “Most Trusted Companies” by Newsweek, “America’s Climate Leaders” and “Indiana’s Best Places to Work” attest, we're dedicated to upholding the highest standards of corporate responsibility.
At Franklin Electric, we believe that everyone deserves to be treated fairly and respectfully, and that our diversity of thought, culture and experience makes us a stronger company. Our commitment to social responsibility is evident in programs like the Franklin Women's Network and our philanthropic efforts through the Franklin Wells for the World Foundation. Through these endeavors, we've provided clean water to over 284,000 people in 12 countries, addressing the global water crisis head-on,
Locally in our communities, the Franklin Electric Charitable and Educational Foundation (FECEF) supports causes close to our hearts, such as United Way, Boys & Girls Club, and Big Brothers Big Sisters. Our dedication to excellence extends beyond our products and services, shaping a brighter future for both our employees and the communities we serve. Join us in driving meaningful change and making a difference with Franklin Electric.
