Position Summary
The Executive Assistant – Internal Audit will provide administrative, coordination, and operational support to the Internal Audit Department. The role involves assisting in audit planning, maintaining audit documentation, coordinating with various departments, tracking audit observations, preparing reports, scheduling meetings, and ensuring the confidentiality of sensitive information. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to manage multiple priorities efficiently.
Key Responsibilities
- Provide administrative and secretarial support to the Internal Audit Department.
- Coordinate audit schedules, meetings, and departmental communications.
- Maintain audit records, files, and documentation in both physical and electronic formats.
- Prepare meeting agendas, minutes of meetings (MoM), presentations, and audit reports.
- Track audit observations, compliance status, and follow-up actions with concerned departments.
- Coordinate with academic and administrative departments for audit-related information and documentation.
- Maintain audit trackers, dashboards, and status reports.
- Handle confidential information with the highest level of integrity and discretion.
- Assist in preparing annual audit plans, audit calendars, and departmental reports.
- Ensure proper documentation and archival of audit evidence and records.
- Support the Internal Audit team during internal and external audit activities.
- Draft official correspondence, letters, and emails related to audit activities.
- Monitor timelines and ensure timely completion of assigned administrative tasks.
- Perform any other responsibilities assigned by the Head – Internal Audit.
Qualifications
- Bachelor's Degree in Commerce, Business Administration, Management, or a related discipline.
- MBA or relevant postgraduate qualification will be preferred.
Experience
- 2–5 years of experience as an Executive Assistant, Administrative Executive, or Coordinator.
- Experience in Internal Audit, Finance, Compliance, Higher Education, or Corporate Administration will be preferred.
Required Skills
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- High level of confidentiality and professional ethics.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Good documentation and record management skills.
- Ability to prepare reports, presentations, and meeting minutes.
- Strong coordination and follow-up skills.
- Attention to detail and analytical mindset.
- Ability to multitask and work under deadlines.
- Professional interpersonal and stakeholder management skills.
Preferred Competencies
- Knowledge of internal audit processes and compliance requirements.
- Familiarity with documentation standards and audit reporting.
- Experience with ERP systems and document management software.
- Understanding of higher education administration will be an added advantage.
Key Attributes
- Integrity and confidentiality.
- Strong ownership and accountability.
- Problem-solving approach.
- Team player with a positive attitude.
- Adaptability and willingness to learn.
- Excellent coordination and communication skills.
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
