Job Description: Process CoordinatorDepartment
Operations / Human Resources / Administration
Job Title
Process Coordinator
Job Summary
We are looking for a proactive and organized Process Coordinator to support day-to-day business operations by coordinating internal processes, following up on tasks, assisting leadership, and supporting HR activities. This role combines the responsibilities of an Executive Assistant and an HR Coordinator, making it ideal for fresh graduates or candidates with up to 2 years of experience who possess excellent communication and organizational skills.
Key ResponsibilitiesProcess Coordination
- Track daily tasks, project timelines, and departmental deliverables.
- Follow up with internal teams to ensure timely completion of assigned work.
- Maintain process trackers, reports, and documentation.
- Coordinate meetings, prepare agendas, record minutes, and monitor action items.
- Identify process gaps and support continuous improvement initiatives.
- Maintain accurate records and operational documents.
Executive Support
- Assist management with scheduling meetings, calendars, travel, and appointments.
- Coordinate internal communications and follow up on management instructions.
- Prepare presentations, reports, and business documents.
- Organize meetings, events, and executive correspondence.
- Ensure timely execution of priority tasks assigned by leadership.
HR Coordination
- Coordinate interview schedules and communicate with candidates.
- Support onboarding and employee documentation.
- Maintain employee records and HR databases.
- Assist with attendance, leave records, and employee engagement activities.
- Coordinate training sessions and company events.
- Support recruitment and other HR administrative processes.
Administrative Responsibilities
- Coordinate with vendors and internal departments.
- Prepare MIS reports and status updates.
- Ensure compliance with company policies and documentation standards.
- Perform other operational and administrative tasks as assigned.
Required Skills
- Excellent communication and interpersonal skills.
- Strong follow-up and coordination abilities.
- Good organizational and multitasking skills.
- Ability to prioritize work and meet deadlines.
- High attention to detail and accuracy.
- Professional attitude with a proactive approach.
- Ability to maintain confidentiality.
Software Proficiency
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Google Workspace (Docs, Sheets, Calendar)
- Canva (Preferred)
- HRMS/ERP software (Preferred)
Qualifications
- Bachelor's degree in Business Administration, Human Resources, Commerce, Management, or a related field.
Experience
- Freshers are welcome to apply.
- 0–2 years of experience in HR, administration, operations, executive assistance, or process coordination is preferred.
Employment Type
Reporting To
Operations Manager / HR Manager / Director
Key Competencies
- Process Coordination
- Executive Assistance
- HR Coordination
- Task Follow-up
- Documentation Management
- Scheduling & Calendar Management
- Communication & Relationship Management
- Problem Solving
- Time Management
- MS Office Proficiency
- Team Collaboration
Salary
As per company standards and candidate experience.
Pay: ₹20,000.00 - ₹40,000.00 per month
Benefits:
- Paid sick time
- Paid time off
Work Location: In person
