Job Summary
The Purchase Executive will be responsible for the timely and cost-effective procurement of raw materials (RM) and packaging materials (PM) required for manufacturing operations. The role involves raising purchase orders, coordinating with approved vendors, monitoring delivery and quality compliance, managing minimum order quantities, and ensuring material availability in line with the approved supply plan.
Key Responsibilities
- · Review approved purchase requisitions, supply plans, inventory positions, and material requirements before initiating procurement.
- · Raise accurate purchase orders for raw materials and packaging materials within defined planning timelines.
- · Verify item specifications, quantities, rates, taxes, delivery terms, payment terms, and approved vendor details before releasing purchase orders.
- · Share purchase orders with vendors and obtain timely order acknowledgement and delivery commitments.
- · Follow up regularly with vendors to ensure materials are delivered as per the required schedule.
- · Coordinate with the Supply Planning, Production, Warehouse, and Quality teams regarding material priorities and delivery status.
- · Monitor vendor performance relating to lead time, delivery reliability, material quality, documentation, and responsiveness.
- · Escalate potential delays, quality concerns, or supply risks and support corrective action with the concerned teams.
- · Ensure raw-material and packaging-material availability in accordance with the approved supply plan and production schedule.
- · Monitor open purchase orders, overdue quantities, pending deliveries, and material shortages through regular MIS reporting.
- · Manage minimum order quantities and order frequency to balance material availability with inventory carrying costs.
- · Obtain and compare quotations, negotiate prices and commercial terms, and support cost-effective procurement decisions.
- · Coordinate with Quality and Warehouse teams for material receipt, inspection, rejection, replacement, and vendor-return processes.
- · Maintain purchase orders, quotations, vendor correspondence, delivery trackers, and procurement records accurately.
- · Support vendor evaluation, alternate-vendor development, and vendor master-data updates as required.
- · Coordinate with Finance and vendors regarding invoices, payment documentation, debit notes, and reconciliation issues.
Key Result Areas
- · Purchase-order processing in line with requirements and planning timelines
- · Vendor follow-up and timely material delivery
- · Vendor compliance with approved lead-time and quality requirements
- · Raw-material and packaging-material availability against the supply plan
- · MOQ management, cost negotiation, and procurement optimization
Educational Qualifications
- · Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Materials Management, Pharmacy, Science, Engineering, or a related discipline.
- · A certification or postgraduate qualification in Procurement, Supply Chain, or Materials Management will be an advantage.
Experience
- · Approximately 2-5 years of experience in purchasing or procurement of raw materials and packaging materials.
- · Experience in the cosmetics, personal care, pharmaceutical, FMCG, or related manufacturing industry is preferred.
Pay: Up to ₹40,000.00 per month
Benefits:
- Paid time off
- Provident Fund
Work Location: In person
