Executive Assistant to the Founder
Location: Mumbai
Department: Founder’s Office
Reporting To: Founder
Employment Type: Full-Time
Job Overview
We are looking for a highly organised, proactive, and trustworthy Executive Assistant to the Founder who will provide high-level administrative, coordination, and executive support to the Founder.
The ideal candidate should be excellent at managing schedules, coordinating with internal and external stakeholders, following up on important tasks, handling confidential information, and ensuring that the Founder’s priorities are executed efficiently.
Key Responsibilities
1. Executive & Administrative Support
* Manage the Founder’s calendar, appointments, meetings, and daily schedule.
* Coordinate meetings and ensure timely follow-ups on action points.
* Prepare meeting agendas, notes, minutes, and follow-up trackers.
* Handle correspondence, emails, calls, and other communication on behalf of the Founder when required.
* Maintain and organise important documents, records, and confidential information.
2. Coordination & Follow-Ups
* Coordinate with department heads, employees, vendors, clients, consultants, and external stakeholders.
* Follow up on tasks assigned by the Founder and provide regular status updates.
* Ensure deadlines and commitments are tracked and followed through.
* Act as a bridge between the Founder and various departments.
3. Founder’s Office Support
* Assist the Founder with presentations, reports, MIS, research, and business documentation.
* Conduct basic research and prepare information required for decision-making.
* Track important business initiatives and ensure timely execution.
* Support the Founder in special projects and strategic assignments.
4. Travel & Meeting Management
* Coordinate domestic and international travel arrangements, itineraries, accommodation, and transportation.
* Organise meetings, appointments, events, and business engagements.
* Ensure all required documents and schedules are prepared in advance.
5. Confidentiality & Professionalism
* Maintain strict confidentiality of business, financial, employee, client, and personal information.
* Handle sensitive matters with discretion and maturity.
* Represent the Founder’s Office professionally when interacting with internal and external stakeholders.
Candidate Profile
* Bachelor’s degree in Business Administration, Management, Hospitality, or a related field.
* 3–7 years of experience as an Executive Assistant, Personal Assistant, Secretary, or similar role.
* Excellent communication and interpersonal skills.
* Strong organisational and time-management abilities.
* Proficiency in MS Office, Excel, PowerPoint, Google Workspace, and other productivity tools.
* Strong follow-up and coordination skills.
* Ability to multitask and work under pressure.
* High level of discretion, integrity, and confidentiality.
* Should be proactive, presentable, dependable, and solution-oriented.
* Willingness to work flexible hours depending on the Founder’s schedule when required.
Key Competencies
* Executive coordination
* Calendar & time management
* Excellent English Communication
* Follow-up & task management
* Problem-solving
* Confidentiality
* Attention to detail
* Stakeholder management
* Professional maturity
* Multitasking
The role offers an opportunity to work closely with the Founder and gain exposure to business operations, strategic initiatives, and high-level decision-making.
Pay: ₹30,000.00 - ₹60,000.00 per month
Benefits:
Work Location: In person
