Founder's Office Executive (Executive Assistant to the Founders)
Company
Epidermia Aesthetic Solutions Pvt. Ltd.
Brands
- Derma MD Clinics
- Derma MD Essentials
- Derma MD Store
Location
Thane, Maharashtra (On-site)
Employment Type
Full-Time
Compensation
₹5–8 LPA (Depending on experience)
Performance-based increments and long-term growth opportunities.
Experience Required
2–5 Years Preferred
Fresh graduates with exceptional organisational ability, communication skills, and a strong ownership mindset are also encouraged to apply.
About Us
Derma MD is a dermatologist-led healthcare and skincare ecosystem founded by Dr. Tanvi Vaidya and Dr. Abhishek Oka.
Our ecosystem includes:
- Premium Dermatology Clinics
- Retail Pharmacy
- Derma MD Essentials (D2C Skincare Brand)
- Growing Digital & Social Media Presence
As our organisation continues to grow, we are looking for an exceptionally organised and proactive individual to work directly with the founders.
This is a high-ownership role with significant exposure to business strategy, operations, marketing, recruitment, project management, and executive support.
About The Role
This is not a conventional Executive Assistant role.
You will work directly with the founders and act as an extension of their office, helping ensure that important business initiatives move forward efficiently while also supporting selected executive and personal coordination responsibilities.
If you enjoy solving problems, coordinating multiple stakeholders, bringing structure to chaos, and making things happen, this role is for you.
Key Responsibilities
Founder Support
- Manage calendars, schedules, and appointments
- Coordinate meetings and travel arrangements
- Prepare meeting agendas and follow-up action items
- Draft emails, presentations, and documents
- Screen and prioritise communication where appropriate
Project Coordination
Track and coordinate execution across multiple business projects, including:
- Product launches
- Website development
- Recruitment
- Marketing initiatives
- Clinic expansion projects
- Vendor coordination
- Business process improvements
Ensure follow-ups continue until work is completed.
Business Operations
Coordinate with:
- Vendors
- Consultants
- Chartered Accountants
- Lawyers
- Architects
- Banks
- Technology partners
Maintain trackers, documentation, quotations, agreements, and project updates.
Recruitment & HR Support
- Coordinate interviews
- Schedule candidates
- Maintain recruitment trackers
- Support onboarding processes
- Assist with HR documentation
Executive Assistance
Support the founders with selected executive assistance responsibilities such as:
- Appointment scheduling
- Travel bookings
- Vehicle servicing coordination
- Courier and logistics coordination
- Family calendar coordination where required
- General administrative support
Cross-functional Coordination
Work closely with:
- Marketing Team
- Clinic Operations
- Accounts
- Pharmacy
- External Agencies
- Technology Vendors
to ensure timely execution of founder priorities.
Ideal Candidate
We are looking for someone who:
- Is exceptionally organised
- Has outstanding follow-up skills
- Has excellent spoken and written English
- Is highly proactive
- Is trustworthy and maintains confidentiality
- Learns quickly
- Is comfortable handling multiple responsibilities simultaneously
- Has strong communication skills
- Is comfortable working directly with founders
- Enjoys solving problems independently rather than waiting for instructions
Skills & Tools
Good working knowledge of:
- Google Workspace
- Microsoft Office
- Excel
- PowerPoint
- ChatGPT/ Claude (Similar) & AI productivity tools
- Canva (Good to Have)
- Notion / Click Up / Trello (Good to Have)
Why Join Derma MD?
- Work directly with the founders
- High ownership and real responsibility from Day 1
- Exposure to business strategy, operations, marketing, recruitment, and entrepreneurship
- Opportunity to build systems from the ground up
- Rapid learning and career growth
- Opportunity to grow into a Founder's Office Manager or Operations Manager as the organisation scales
How To Apply
Please send:
1. Your Resume
2. A short note (maximum 7 lines) answering the following question:
"Describe one project or situation where you had to independently coordinate multiple people or tasks to achieve an outcome. What was your role and what did you learn?"
Applications without this note will not be reviewed.
Email: [email protected]
Subject Line:
Founder's Office Executive – [Your Name]
Pay: ₹40,000.00 - ₹65,000.00 per year
Benefits:
- Leave encashment
- Paid sick time
- Paid time off
Work Location: In person
