Job Profile: Senior Executive – Logistics
Position Title: Senior Executive – Logistics
Department: Import - Exports & Logistics
Reporting To: Manager – Operations
Location: Manufacturing Unit, MIrzapur, Uttar Pradesh
Job Purpose
To manage and coordinate end-to-end domestic and international logistics operations for carpet exports, ensuring timely and cost-effective shipment of goods to international customers across the globe while maintaining compliance with export regulations, customer requirements, and shipping schedules.
Key Responsibilities
1. Export Shipment Planning & Coordination
- Plan and coordinate export shipments in line with customer delivery schedules and production completion timelines.
- Liaise with Production, Merchandising and Dispatch teams to ensure shipment readiness.
- Monitor order-wise shipment status from factory dispatch to final destination.
- Coordinate shipment prioritization based on customer commitments and business requirements.
2. Export Documentation
Prepare and verify export documentation including:
- Commercial Invoice
- Packing List
- Shipping Bill
- Bill of Lading (B/L)
- Airway Bill (AWB)
- Certificate of Origin
- Insurance Documents
- Inspection Certificates
- Fumigation Certificates (where applicable)
- Export Declaration Forms
- Ensure accuracy and timely submission of export documents to customers, freight forwarders, customs authorities, and banks.
3. Freight & Shipping Management
- Coordinate with shipping lines, airlines, freight forwarders, CHA (Custom House Agents), transporters, and logistics service providers.
- Obtain freight quotations and negotiate competitive freight rates.
- Select appropriate shipping modes based on cost, transit time, and customer requirements.
- Monitor vessel schedules, container availability, and booking confirmations.
- Track shipments and proactively address delays or transit issues.
4. Customs & Regulatory Compliance
- Ensure compliance with Indian export regulations and international trade requirements.
- Coordinate customs clearance activities and resolve customs-related issues.
- Maintain proper export records for audits and regulatory inspections.
- Stay updated on changes in international trade regulations, customs procedures, and export documentation requirements.
5. Customer & Overseas Coordination
- Communicate shipment updates to international customers and buying offices.
- Coordinate with overseas agents, distributors, warehouses, and fulfillment partners.
- Resolve shipment discrepancies, delivery issues, and documentation queries.
- Ensure compliance with customer-specific logistics and packaging requirements.
6. Warehouse & Dispatch Management
- Coordinate dispatch planning with warehouse teams.
- Ensure correct packing, labeling, palletization, and container loading as per export standards.
- Monitor loading efficiency and container utilization.
- Verify dispatch quantities against shipping documentation and customer orders.
7. Cost Control & Logistics Optimization
- Monitor logistics costs including freight, transportation, warehousing, customs clearance, and handling charges.
- Identify opportunities to reduce logistics costs and improve shipment efficiency.
- Analyze freight trends and recommend cost-effective logistics solutions.
- Maintain logistics budgets and cost reports.
8. Insurance & Risk Management
- Coordinate marine insurance coverage for export shipments.
- Handle claims related to transit damage, shortages, or shipment losses.
- Ensure adequate documentation for insurance claims and recoveries.
9. MIS & Reporting
- Prepare logistics and export performance reports.
- Maintain records of: Shipment schedules, Freight costs, Transit times, Export documentation
- Provide regular MIS reports to management.
10. Vendor Management
- Evaluate and manage relationships with:
- Freight Forwarders
- Shipping Lines
- Transporters
- CHA Agents
- Warehousing Partners
- Monitor vendor performance against service levels and cost parameters.
Specific Responsibilities
- Coordinate export logistics for hand-knotted, hand-tufted, machine-made, flatweave, and custom-made carpets.
- Manage shipment planning considering carpet dimensions, weight, volume, and container capacity.
- Ensure proper packing and moisture protection for carpets during international transit.
- Coordinate export of high-value handmade carpets requiring special handling and documentation.
- Monitor compliance with country-specific import requirements for carpets in the USA, Europe, UK, Canada, and other markets.
- Coordinate shipment consolidation for multiple customer orders to optimize freight costs.
Educational Qualifications
- Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, Logistics, International Business, or related field.
- Diploma/Certification in Export-Import Management, Logistics, Supply Chain, or International Trade preferred.
Experience
- 5–8 years of experience in export logistics, shipping, supply chain, or international trade.
- Minimum 3 years' experience in carpet, textile, handicraft, home furnishing, or export-oriented manufacturing industry preferred.
- Experience handling shipments to the USA, Europe, UK, Middle-East, Australia and other international markets.
Required Skills & Competencies Technical Skills
- Export documentation and procedures
- International shipping and freight management
- Customs clearance processes
- Incoterms (FOB, CIF, CFR, DDP, EXW, etc.)
- Container planning and utilization
- International trade regulations
- Marine insurance and claims handling
- Supply chain and logistics management
Software Proficiency
- ERP Systems
- Microsoft Excel (Advanced)
- Microsoft Office Suite
- Shipping and Freight Management Portals
Behavioral Competencies
- Strong planning and organizational skills
- Attention to detail
- Negotiation and vendor management skills
- Problem-solving ability
- Time management
- Cost-conscious mindset
- Effective communication and coordination skills
- Ability to work under shipment deadlines
This role serves as the critical link between production, warehousing, freight partners and international customers to ensure seamless global delivery of carpets while maintaining compliance, cost efficiency, and customer satisfaction.
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
