Admin Executive – Real Estate
Company Name
URBEN VILLAGE UNION GROUP
Job Title
Admin Executive
Location
Bardoli, Surat, Gujarat
Industry
Real Estate (Bungalows, Villas, Residential Projects & Banquet Hall Management)
About the Company
URBEN VILLAGE UNION GROUP is a leading real estate company engaged in the development and sales of premium residential properties and banquet hall facilities in Bardoli, Surat. We are committed to operational excellence, customer satisfaction, and professional business management.
Position Summary
The Admin Executive will be responsible for managing day-to-day administrative operations, coordinating office activities, maintaining records and documentation, supporting sales and management teams, and ensuring smooth functioning of office and project administration.
Key ResponsibilitiesAdministrative Management
- Manage daily office administration activities efficiently.
- Ensure smooth functioning of office operations and facilities.
- Maintain office discipline and administrative procedures.
- Handle incoming calls, visitors, and correspondence professionally.
Documentation & Record Management
- Maintain customer files, agreements, booking forms, and legal documents.
- Organize and manage physical and digital records.
- Ensure proper filing and document retrieval systems.
- Maintain confidentiality of company and customer information.
Sales & Customer Support
- Coordinate with the sales team regarding inquiries, bookings, and documentation.
- Prepare booking forms, quotations, agreements, and customer records.
- Assist customers with required documentation and administrative support.
- Maintain customer databases and CRM records.
Vendor & Facility Management
- Coordinate with vendors, contractors, and service providers.
- Manage office supplies, stationery, and inventory requirements.
- Monitor housekeeping, security, and maintenance activities.
- Ensure proper upkeep of office and project site facilities.
Event & Banquet Hall Coordination
- Maintain banquet hall booking records.
- Coordinate booking schedules and customer requirements.
- Assist in event-related administrative arrangements.
- Ensure proper documentation and payment records for banquet bookings.
Reporting & Compliance
- Prepare daily, weekly, and monthly administrative reports.
- Support management in MIS and operational reporting.
- Ensure compliance with company policies and procedures.
- Assist management with audits and administrative reviews.
Required QualificationsEducation
- Graduate in Commerce, Business Administration, Management, or any relevant field.
Experience
- 2–5 years of experience in Administration.
- Experience in Real Estate, Hospitality, or Service Industry preferred.
Required Skills
- Office Administration
- Documentation Management
- MS Excel, Word & Email Handling
- Communication & Coordination Skills
- Customer Service Orientation
- Record Keeping & Filing
- Time Management
- Vendor Coordination
- Problem-Solving Skills
- Professional Attitude
Pay: ₹15,000.00 - ₹20,000.00 per month
Work Location: In person
