We’re Hiring | Executive Assistant
UDS Architects LLP is a forward-thinking architecture and interior design firm working across high-end villas, residential developments, 5-star hotels, hospitals, and educational projects.
We are looking for a highly reliable, proactive, and well-organized Executive Assistant to work closely with our Managing Director. The ideal candidate should have excellent follow-up skills, strong communication abilities, and the confidence to coordinate across teams and act as the MD’s voice when required.
Location: One Lodha Place, Lower Parel, Mumbai
Working Days: MondaySaturday | 9:30 AM–6:30 PM
4th Saturday Off
Experience: 3–6 years
The business operates 24x7, so the EA must be comfortable remaining reachable by call/WhatsApp outside office hours and on weekends for time-sensitive matters.
Experience
3–6 years of relevant experience as an Executive Assistant, Secretary, or Office Coordinator supporting senior leadership such as an MD, CEO, or Founder.
Key Responsibilities
- Manage the MD’s calendar, emails, meetings, and daily priorities
- Delegate tasks and ensure timely follow-ups until closure
- Track deadlines, commitments, and deliverables through structured trackers
- Draft professional emails, letters, and internal communications
- Coordinate with internal teams, clients, vendors, and external stakeholders
- Conduct online research and prepare reports, comparisons, and trackers
- Attend meetings, take live notes, and prepare clear MOMs with action items, owners, and deadlines
- Handle business and personal/household coordination for the MD, including travel, appointments, vendors, shopping, dining, and social bookings
- Maintain complete confidentiality regarding client information, project costs, vendor rates, internal matters, and the MD’s personal information
Must-Have Skills
- Outstanding follow-up and task-tracking skills – non-negotiable
- Excellent written and spoken English
- Strong organizational and coordination skills
- Fast and accurate typing, including real-time dictation
- Good working knowledge of MS Excel & Word
- Comfortable with Excel formulas, formatting, and maintaining trackers
- High integrity, reliability, discretion, and professionalism
- Ability to work independently and manage multiple priorities
How to Apply
Interested candidates can share their updated CV at:
Email: [email protected]
Contact: 8962618553
If you are proactive, highly organized, dependable, and enjoy working closely with senior leadership, we’d love to hear from you.
Pay: ₹28,000.00 - ₹45,000.00 per month
Work Location: In person
