Role Overview:
The Executive Assistant (EA) to the Founder will play a pivotal role in managing and coordinating all activities related to the Founder’s trust, philanthropic initiatives, and corporate social responsibility (CSR) programs. This position involves a blend of strategic coordination, operational execution, and administrative support to ensure smooth functioning of trust operations and social impact projects.
Key Responsibilities:
1. Founder Support & Coordination
- Act as the primary point of contact between the Founder and internal/external stakeholders for trust and CSR matters.
- Manage the Founder’s calendar, schedule meetings, and coordinate travel related to trust and CSR events.
- Prepare briefing notes, presentations, and reports to keep the Founder updated on project progress.
2. Trust Management & Governance
- Coordinate trust board meetings, maintain minutes, and ensure compliance with statutory and legal requirements.
- Liaise with auditors, legal advisors, and other consultants to ensure timely filings and regulatory adherence.
- Maintain trust-related documentation, including MoUs, grant agreements, and beneficiary records.
3. CSR Project Planning & Execution
- Assist in identifying, evaluating, and selecting CSR projects in alignment with the organization’s CSR strategy.
- Track CSR budgets, disbursements, and impact metrics.
- Coordinate with NGOs, implementation partners, and local authorities to ensure smooth project execution.
4. Communication & Reporting
- Prepare CSR impact reports, trust newsletters, and other communication materials for stakeholders.
- Represent the trust in meetings, community events, and donor interactions, when required.
- Email communication and support
- Maintain a repository of success stories, case studies, and impact assessments.
5. Research & Strategic Input
- Conduct research on emerging social issues, CSR trends, and relevant government policies.
- Provide recommendations to the Founder for new initiatives or partnerships that align with the trust’s mission.
Key Skills & Competencies:
- Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Communication Skills: Excellent written and verbal communication skills; ability to draft reports and presentations.
- Stakeholder Management: Strong interpersonal skills to engage with diverse stakeholders.
- Attention to Detail: Precision in documentation, compliance, and reporting.
- Analytical Skills: Ability to analyze data and provide actionable insights for CSR projects.
- Tech Savvy: Proficient in MS Office (Word, Excel, PowerPoint), Google Workspace; familiarity with CSR reporting tools is a plus.
Qualifications & Experience:
- Bachelor’s degree in Social Work, Public Policy, Business Administration, or related field (Master’s preferred).
- 4-8 years of experience in EA roles, CSR management, NGO operations, or trust administration.
- Knowledge of CSR laws (Companies Act Section 135) and trust compliance requirements.
- Experience working with NGOs, foundations, or corporate CSR teams will be an advantage.
Key Attributes:
- High integrity and discretion when handling confidential information.
- Passion for social impact and community development.
- Self-motivated, proactive, and adaptable to dynamic priorities.
1. Founder Support & Coordination
KPI
Measurement
Calendar & Meeting Management
% of meetings scheduled and executed on time; minimal scheduling conflicts
Founder's Time Optimization
Reduction in time spent on administrative tasks (measured via Founder feedback)
Quality of Briefings & Reports
Founder satisfaction score (≥ 90%) on clarity, accuracy, and timeliness
2. Trust Management & Governance
KPI
Measurement
Statutory Compliance
100% compliance with trust-related filings and deadlines
Board Meetings
Timely preparation of agenda, minutes, and follow-ups (≥ 95% completion rate)
Documentation Accuracy
Zero non-compliance or audit remarks due to missing/inaccurate records
3. CSR Project Execution
KPI
Measurement
Project Timelines
≥ 90% of CSR projects delivered within agreed timelines
Budget Utilization
Variance within ±5% of planned CSR budget
Partner/NGO Management
Timely disbursement of funds (≥ 95% on schedule) and positive partner feedback
4. Impact Measurement & Reporting
KPI
Measurement
CSR Impact Reports
Submission of quarterly/annual reports within deadlines (100% on time)
Stakeholder Engagement
Positive feedback from beneficiaries, board members, and partners
Communication Collateral
Number and quality of case studies, success stories, or presentations produced per quarter
5. Research & Strategic Input
KPI
Measurement
Research Quality
Number of actionable recommendations made to Founder per quarter
Opportunity Identification
% of new CSR opportunities successfully piloted/approved
Industry Awareness
Regular updates (monthly/quarterly) on CSR trends, policy changes, and innovations
6. Behavioral & Soft Skills
KPI
Measurement
Stakeholder Management
360° feedback score from internal and external stakeholders
Confidentiality & Discretion
Zero incidents of data leakage or confidentiality breach
Initiative & Proactiveness
Number of process improvements or efficiency gains suggested/implemented annually
Pay: ₹50,000.00 - ₹700,000.00 per month
Work Location: In person
