Company- Blackrock Digital Marketing Agency
Payroll- TBCS
Position : Permenanat
Work Mode : Remote WFH fully
Shift : Canadian Daylight saving ( 5:30 PM- 2:30 AM IST March-0ct )
6:30 PM- 3:30 AM IST Nov- Feb
Compensation: upto 35k INR/ Month
English Communication , writing speaking skills 10/10
Job Overview
Title : Administrative Coordinator
Black Rock Digital Marketing Agency is seeking highly organized, proactive, and detail-oriented Administrative Coordinator to support our day-to-day business operations. This role is ideal for someone who enjoys managing multiple responsibilities, coordinating across departments, solving problems, and ensuring that daily operations run smoothly.
The successful candidate will work closely with management, assist different teams, coordinate internal processes, and handle a wide variety of administrative and operational tasks.
Key Responsibilities
Executive & Administrative Support
- Manage calendars, meetings, appointments, and schedules.
- Coordinate travel arrangements and meeting logistics.
- Prepare reports, presentations, and business documents.
- Organize digital files, contracts, and company records.
- Track pending tasks and follow up with team members.
- Maintain confidential company information.
Operations Coordination
- Coordinate activities between departments.
- Monitor project timelines and ensure deadlines are met.
- Maintain internal documentation and operating procedures.
- Assist in implementing and improving business processes.
- Support company-wide operational initiatives.
Vendor & Client Administration
- Communicate with vendors, suppliers, and external partners.
- Prepare quotations, purchase requests, and documentation.
- Follow up on invoices and outstanding payments.
- Maintain vendor and client records.
Office Management
- Manage office supplies and equipment.
- Coordinate facility-related requirements.
- Maintain organized filing systems.
- Ensure smooth day-to-day office operations.
Communication
- Respond to emails and phone inquiries professionally.
- Draft internal announcements and business correspondence.
- Coordinate meetings and prepare meeting minutes.
- Follow up on action items after meetings.
Reporting & Documentation
- Prepare weekly operational reports.
- Update company databases and spreadsheets.
- Generate management reports as required.
- Maintain accurate documentation across departments.
General Administrative Support
- Assist with special projects.
- Research products, vendors, and services.
- Coordinate company events and internal activities.
- Handle additional administrative and operational responsibilities as assigned.
Qualifications
- 2+ years of experience in Administration, Operations, Office Management, or Executive Support.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication skills.
- High attention to detail.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Should be ready to work in our shift and comfortable under Time doctor monitoring system
Pay: Up to ₹35,000.00 per month
Benefits:
- Health insurance
- Leave encashment
- Paid time off
- Provident Fund
- Work from home
Application Question(s):
- Are you ready to join in our offered salary range : Please check JD!
How soon can you join ?
( Mandatory)
- This is a permanent remote position on the Canadian Day Shift, with payroll through TBCS and 8 dedicated working hours monitored via Time Doctor. Are you comfortable with all these requirements?
(Mandatory)
- This role involves daily professional communication with internal teams and clients. How would you rate your spoken and written English?
(Mandatory)
- How many years of experience do you have in Administration, Executive Assistance, Operations, or Office Coordination?
( Mandatory)
Education:
Experience:
- Administrative Coordinator : 2 years (Required)
Language:
Location:
Shift availability:
Work Location: Remote
