JD – Purchase Executive
Company: Commutec
About Commutec
Commutec is a leading corporate mobility and car rental service provider offering end-to-end transport solutions across India. The company specializes in corporate travel management, employee transportation, vendor management, and technology-driven mobility operations with a strong focus on operational efficiency and service quality.
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Key Responsibilities
1. Purchase Billing & Verification
Verify vendor invoices with booking details, duty slips, and agreed rate cards.
Ensure billing accuracy including KM, hours, toll, parking, and extra charges.
Cross-check duty slips and booking data before approving vendor invoices.
Ensure vendor invoices are received within the defined cut-off timeline.
Identify discrepancies and coordinate with vendors for corrections.
2. Cost Control
Maintain updated vendor rate contracts and agreements.
Ensure vendors follow agreed pricing and billing formats.
3. MIS & Data Monitoring
Prepare daily, weekly, and monthly Purchase MIS reports.
Track unbilled bookings, pending duty slips, and vendor invoice status.
Share MIS reports with vendors for review and invoice creation.
4. Process Compliance
Ensure all purchase billing processes follow company SOPs.
Monitor duty slip closure in the system within the defined TAT.
Maintain proper documentation and audit readiness.
5. Billing & Vendor Negotiation
Handle billing operations, invoice verification, and coordination with vendors for timely payments and documentation.
Negotiate pricing, service terms, and payment conditions with vendors to ensure cost-effective operations and smooth business coordination.
6. Coordination
Coordinate with Operations, Accounts, and Billing teams for smooth invoice processing.
Resolve vendor billing disputes and queries.
Ensure timely submission of verified invoices to the Accounts team.
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Key Skills Required
Strong invoice verification and data analysis skills
Vendor negotiation and communication skills
Knowledge of MIS reporting and MS Excel
Attention to detail and problem-solving ability
Good coordination with cross-functional teams
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Key Performance Indicators (KPI)
Accuracy of vendor invoice verification
Vendor cost optimization through negotiation or extra deductions
MIS reporting accuracy and timeliness
Reduction in billing discrepancies
Timely closure of duty slips and purchase invoices
Job Type: Full-time
Pay: ₹15,000.00 - ₹30,000.00 per month
Benefits:
- Health insurance
- Leave encashment
- Provident Fund
Work Location: In person
